The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 7 p.m. on Monday, Sept. 23, 2024.

Trustees present were Bob Pierson, Bill Croy, Kevin Logan, Frank Herman, Frank Czyzewski, Richard Rudolphi, Evan Smith and Neil Gould. Also present were CEO Matt Conklin and Tyra Cycholl, Attorney for the Board. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof. Josh Schnepper was present via conference call.

The invocation was given by Evan Smith and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

• APPROVED, the prior meeting minutes;
• APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

REVIEWED, the Consent Agenda including the following:

• REVIEWED, the Work Orders;
• REVIEWED, the Disbursements;
• REVIEWED, the Credit Card Statements;
• REVIEWED, the Attorney Retainer;
• REVIEWED, the Account Summary Report;
• REVIEWED, the Federated report from the Board.

APPROVED, the Clay County Water Management Agreement.

APPROVED, the Letter of Agreement with the Union regarding Domicile Requirement.

APPROVED, the retirement of Capital Credits for the member Estates requesting.

APPROVED, revisions to Policy 800-5 as presented.

INFORMED, of the CFC Patronage Capital refund.

REVIEWED, the Federated Work Comp Mod Summary Report.

INFORMED, of the CRC Patronage Capital refund.

INFORMED, of the UUS Patronage Capital refund.

REVIEWED, NRECA EPA Update.

HEARD, a report by Bob Pierson regarding SIPC.

HEARD, a report by Kevin Logan regarding the Region 5 meeting as there was no AIEC meeting.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

• Monthly Reconciliation;
• SIPC Power Delivered in August 2024;
• August 2024 Cash Flow;
• Line Loss;
• August 2024 Form 7;
• August 2024 Balance Sheet.

HEARD, the Manager’s Report on Safety.

REVIEWED, the Quarterly Safety Committee Meeting held Sept. 10, 2024.

REVIEWED, Monday Morning Safety meeting held Sept. 23, 2024.

REVIEWED, the Cybersecurity Report.

HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:

• PRN Scorecard;
• Digger Truck and Skid Steer Discussions;
• Upcoming Retirement;
• Operations Report;
• Communications Report;
• Upcoming meetings.

WERE UPDATED, on the Prairie River Network Scorecard.

DISCUSSED, purchasing a new Digger Truck and getting quotes for a new Skid Steer.

DISCUSSED, potential retirements of employees.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on Oct. 28, 2024, at 7 p.m., and Nov. 25, 2024, at 3:30 p.m., Dec. 30, 2024, at 3:30 p.m. and Jan. 27, 2025, at 3:30 p.m. 

REVIEWED, thank you note from Frank Herman and the Gill Family.

There being no further business to come before the Board, said meeting was declared adjourned at 8:30 p.m.