Minutes of the Board of Trustees Meeting - October 24, 2022

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 7 p.m. on Monday, Oct. 24, 2022.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski, Josh Schnepper and Evan Smith. Also present were CEO Matt Conklin and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould, who acted as secretary thereof.

The invocation was given by Bob Pierson and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes;
  • APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

REVIEWED, the Consent Agenda including the following:

  • REVIEWED, the Work Orders;
  • REVIEWED, the Disbursements;
  • REVIEWED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the Federated Report from the Board.

APPROVED, purchasing Truck 12 replacement in 2022 budget and moving wire trailer to 2023 budget.

APPROVED, repricing the CFC loan and resolution regarding same.

APPROVED, borrowing the entire amount for the Noble Construction Project now and ordering materials as soon as possible.

APPROVED, Policy 500-2 and 500-1 as presented.

REVIEWED, CRC cost increases.


HEARD, a report by Frank Herman regarding SIPC Board Meeting.

HEARD, a report by Kevin Logan regarding AIEC.

WERE UPDATED, on the Board Training.

DISCUSSED the proposed 2023 budget including:

  • SIPC Power Costs;
  • Capital Credits;
  • Advertising and Donations;
  • Capital Items;
  • 2023 Budget.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

  • UUS/ERMCO Rebate Check;
  • Monthly Reconciliation;
  • SIPC Power Delivered in September 2022;
  • September 2022 Cash Flow;
  • Line Loss;
  • September 2022 Form 7;
  • September 2022 Balance Sheet.

REVIEWED the Safety Report for the month of October.

REVIEWED, the Monday morning Safety meeting.

HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:

  • Neil Gould, Director Gold Certificate;
  • Contractor Update;
  • Operations Report;
  • Communications Report;
  • Upcoming meetings.

CONGRATULATED, Neil Gould upon earning the Gold Certificate for Directors.

HEARD an update on the contractor’s progress.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on Nov. 28, 2022, Dec. 27, 2022, Jan. 23, 2023, and Feb. 27, 2023 at 5:00 p.m. and Christmas Party on Dec. 13 at 6 p.m. 

REVIEWED, a thank you card from the Clay County Farm Bureau.

There being no further business to come before the Board, said meeting was declared adjourned at 8:55 p.m.