Minutes of the Board of Trustees Meeting - May 23, 2022

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Illinois beginning at 7:00 o’clock p.m. on Monday, May 23, 2022.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Czyzewski, Frank Herman, Josh Schnepper and Evan Smith. Also present were Matt Conklin, CEO and Tyra Cycholl, Attorney for the Board. The meeting was opened by Bob Pierson, who presided and Neil Gould, acted as secretary thereof.

The invocation was given by Kevin Logan and was followed by the pledge of allegiance.

The following proceedings were held [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes;
  • APPROVED, (a) to admit to membership those 13 applicants connected for service since the last such review by the board, and (b) cancel those 11 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

REVIEWED, the Consent Agenda including the following:

  • REVIEWED, the Work Orders;
  • REVIEWED, the Disbursements;
  • REVIEWED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the Federated Report from the Board;
  • REVIEWED, the CRC Report from the Board;
  • REVIEWED, the NCSC Report from the Board.

APPROVED, the Deceased Estates.

APPROVED, the NRECA Resolution authorizing the amendment and restatement of the Retirement Security and/or 401(k) Pension Plan.

APPROVED, the Quarterly Loan Payment.


WERE UPDATED, on the NRECA Newsletter.

WERE UPDATED, on NRECA Members Resolutions.

HEARD, a report by Frank Herman regarding SIPC Board Meeting.

DISCUSSED, the SIPC Rate Design.

HEARD, a report by Kevin Logan regarding AIEC Update.

WERE UPDATED, on Board Training events specifically the ACES Conference, AIEC Annual Meeting, and Board class 971.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

  • Monthly Reconciliation;
  • SIPC Power Delivered in April 2022;
  • April 2022 Cash Flow;
  • Line Loss;
  • April 2022 Form 7;
  • April 2022 Balance Sheet.

REVIEWED the Safety Report for the month of March.

DISCUSSED the Safety Committee Meeting to be held June 7, 2022.

REVIEWED, the Monday morning Safety meeting held May 23, 2022.

HEARD and APPROVED, the Manager’s report by Matt Conklin on the following topics.

  • Solar Farm Update;
  • Operations Report;
  • Communications Report;
  • Upcoming meetings.

DISCUSSED, the Solar Farm Update.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on June 27, 2022, July 25, 2022, Aug. 29, 2022 and Sept. 26, 2022 at 7 p.m.

REVIEWED, thank you notes from Frontier College and Kaylee Scarbrough.

There being no further business to come before the Board, said meeting was declared adjourned at 8:25 p.m.