Minutes of the Board of Trustees Meeting - July 24, 2023

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 7 p.m. on Monday, July 24, 2023.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski and Josh Schnepper. Also present was Matt Conklin, CEO. Absent from the meeting were Evan Smith and Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould, acted as secretary thereof.

The invocation was given by Frank Czyzewski and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes;
  • APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

REVIEWED, the Consent Agenda including the following:

  • REVIEWED, the Work Orders;
  • REVIEWED, the Disbursements;
  • REVIEWED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the CFC Report from the Board.

APPROVED, Deceased estates as presented.

REVIEWED the CFC Line of Credit Interest.

REVIEWED CRC news brief.

HEARD, a report by Bob Pierson regarding SIPC Board Meeting.

DISCUSSED, upcoming AIEC Annual Meeting and Board Training and Region 5 meeting.

financial report by Matt Conklin as to the following:

  • Monthly Reconciliation;
  • SIPC Power Delivered in June 2023;
  • June 2023 Cash Flow;
  • Line Loss;
  • June 2023 Form 7;
  • June 2023 Balance Sheet;

HEARD, the Manager’s Report on Safety.

REVIEWED, the Safety Report for the month of July.

REVIEWED, the Monday morning Safety meeting.

HEARD, the Manager’s Report on Cybersecurity.

HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:

  • Managers Meeting Update;
  • Operations Report;
  • Communications Report;
  • Upcoming meetings.

WERE UPDATED, on recent Managers Meeting at AIEC headquarters

REVIEWED, the Operations Report.

Approved using remaining loan funds for contractors to perform T&E work.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on Aug. 28, 2023, Sept. 25, 2023, Oct. 23, 2023, at 7 p.m. and Nov. 27, 2023, at 5 p.m. and the Annual Meeting on Aug. 24, 2023.

There being no further business to come before the Board, said meeting was declared adjourned at 8:25 p.m.