Minutes of the Board of Trustees Meeting - July 22, 2024

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 6:55 p.m. on Monday, July 22, 2024.

Trustees present were Bob Pierson, Bill Croy, Kevin Logan, Frank Herman, Frank Czyzewski, Richard Rudolphi, Evan Smith and Josh Schnepper. Also present were Matt Conklin, CEO, and Tyra Cycholl, Attorney for the Board. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof. Neil Gould was absent.

The invocation was given by Bob Pierson and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPOINTED, Bill Croy as acting secretary.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes;
  • APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

REVIEWED, the Consent Agenda including the following:

  • REVIEWED, the Work Orders;
  • REVIEWED, the Disbursements;
  • REVIEWED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report.

At 6:58 p.m., entered into Executive Session.

At 7:05 p.m., exited Executive Session and returned to Regular Meeting.

INFORMED, of the Line of Credit Interest payment.

REVIEWED AND DISCUSSED, Revenue Requirement Study by CFC, rate design and rate increase worksheet.

APPROVED, raising the facility charge $5 for the October usage which will be on the November bill.

REVIEWED, Federated Member Updates.

HEARD, a report by Bob Pierson regarding SIPC.

HEARD, a report by Kevin Logan regarding the AIEC end-of-year financials as there was no board meeting this month.

WERE INFORMED, of upcoming events including:

  • Region 5 Meeting;
  • Class CCD 360;
  • Class BLC 921.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

  • Monthly Reconciliation;
  • SIPC Power Delivered in June 2024;
  • June 2024 Cash Flow;
  • Line Loss;
  • June 2024 Form 7;
  • June 2024 Balance Sheet.

HEARD, the Manager’s Report on Safety.

REVIEWED, Monday Morning Safety meeting held July 22, 2024.

REVIEWED, the Cybersecurity Report.

HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:

  • IEMA Update;
  • Prairie River Network Score;
  • Ameren DER Agreement;
  • Operations Report;
  • Communications Report;
  • Upcoming meetings.

WERE UPDATED, on the IEMA issues.

DISCUSSED, the Prairie River Network Score.

DISCUSSED, the Ameren DER Agreement.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on Aug. 26, 2024, at 7 p.m., Sept. 23, 2024 at 7 p.m., Oct. 28, 2024 at 7 p.m., and Nov. 25, 2024, at 7 p.m., and the Annual Meeting at Oil Belt on Aug. 22, 2024.

REVIEWED, thank you notes.

There being no further business to come before the Board, said meeting was declared adjourned at 8:45 p.m.