The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 3:30 p.m. on Friday, Dec. 20, 2024.
Trustees present were Bob Pierson, Bill Croy, Kevin Logan Frank Herman, Frank Czyzewski, Richard Rudolphi (arrived 3:40 p.m.), Evan Smith, Josh Schnepper and Neil Gould. Also present were Matt Conklin, CEO, and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.
The invocation was given by Neil Gould and was followed by the Pledge of Allegiance.
The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
APPROVED, the Suggested Agenda.
APPROVED, the Consent Agenda including the following:
- APPROVED, the prior meeting minutes;
- APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.
REVIEWED, the Consent Agenda including the following:
- REVIEWED, the Work Orders;
- REVIEWED, the Disbursements;
- REVIEWED, the Credit Card Statements;
- REVIEWED, the Attorney Retainer;
- REVIEWED, the Account Summary Report.
APPROVED, the IRS mileage increase to $.70/mile and meal allowance of $68 per day.
REVIEWED, the director per diem.
APPROVED, increasing the director per diem $5 for a total of $230 commencing Jan. 1, 2025.
APPROVED, write-offs of $97.46 for the year.
At 3:56 p.m. APPROVED, entering into executive session, and Matt Conklin left the meeting.
At 4:15 p.m. APPROVED, exiting executive session and returning to regular session, and Matt Conklin returned to the meeting.
APPROVED, the Resolution as attached hereto regarding CEO compensation.
APPROVED, Rate Updates to line up with SIPC energy increases for Policies 1000-1, 1000-3, 1000-4, 1000-15, 1000-16, 1000-41, 1000-44 and 1000-45.
REVIEWED, NRECA letter to President Trump.
REVIEWED AND DISCUSSED, the 2025 Budget including:
- SIPC Power Cost;
- Capital Credits;
- Advertising and Donations;
- Capital Items;
- 2025 Budget.
APPROVED, Kevin Logan as the alternate to the NRECA and NRTC Annual Meeting and all other voting delegates as presented.
APPROVED, the 2025 Budget as presented including:
- SIPC Power Cost;
- Capital Credits;
- Advertising and Donations;
- Capital Items including the Skid Steer from John Deere and authorizing Matt Conklin to enter into the contract to secure the 0% interest rate;
- 2025 Budget.
HEARD, a report by Bob Pierson regarding SIPC.
HEARD, a report by Kevin Logan regarding AIEC meeting.
WERE INFORMED, of upcoming training opportunities and the NRECA Power Exchange meeting in Atlanta.
HEARD and APPROVED, a financial report by Matt Conklin as to the following:
- Monthly Reconciliation;
- SIPC Power Delivered in November 2024;
- November 2024 Cash Flow;
- Line Loss;
- November 2024 Form 7;
- November 2024 Balance Sheet;
HEARD, the Manager’s Report on Safety.
HEARD, the Quarterly Safety Committee Meeting Report.
REVIEWED, Monday Morning Safety meeting held Dec. 16, 2024.
REVIEWED, the Cybersecurity Report.
HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:
- Operations Report;
- Communications Report;
- Upcoming meetings.
REVIEWED, the Operations Report.
REVIEWED, the Communications Report.
WERE REMINDED, of upcoming meetings on Jan. 27, 2025, at 3:30 p.m., Feb. 24, 2025, at 3:30 p.m., March 24, 2025, at 3:30 p.m. and April 28, 2025, at 3:30 or
7 p.m.
REVIEWED, thank you note from Jefferson Electric regarding assistance with the hurricane relief.
There being no further business to come before the Board, said meeting was declared adjourned at 5:42 p.m.