Minutes of the Board of Trustees Meeting - Dec. 19, 2023

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 3:26 p.m. on Monday, Dec. 19, 2023.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Frank Herman, Frank Czyzewski, Evan Smith and Josh Schnepper. Also present were CEO Matt Conklin and Tyra Cycholl, Attorney for the Board. Richard Rudolphi was present via conference call. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.

The invocation was given by Bill Croy and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes;
  • APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

REVIEWED, the Consent Agenda including the following:

  • REVIEWED, the Work Orders;
  • REVIEWED, the Disbursements;
  • REVIEWED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the Federated Report from the Board.

APPROVED, the percent base retirement of capital credits for member’s accounts.

APPROVED, write-offs.

APPROVED, the SIPC Waiver of 90-day for notice of rate increase.

APPROVED, the Voting Delegate slate as presented.

APPROVED, the 2024 IRS Mileage.

REVIEWED and DISCUSSED, the 2024 proposed Budget.

APPROVED, the 2024 Budget including: Capital Items, Advertising, Capital Credits, SIPC Power Costs and overall Budget.

At 3:43 p.m. entered into Executive Session and Matt Conklin left the meeting.

At 4:02 p.m. exited Executive Session and returned to the regular meeting and Matt Conklin returned to the meeting.

APPROVED, a 3% raise for Matt Conklin.

No report by Bob Pierson and Kevin Logan regarding SIPC and AIEC as those meetings have not occurred yet this month.

DISCUSSED, Policy updates to reflect new SIPC rates and per diem changes.

APPROVED, Policy 1000-1, 1000-3, 1000-4, 1000-15, 1000-16, 1000-41, 1000-44 and 800-4.

DISCUSSED, upcoming Board Training and the NRECA Annual Meeting.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

  • Monthly Reconciliation;
  • SIPC Power Delivered in November 2023;
  • November 2023 Cash Flow;
  • Line Loss;
  • November 2023 Form 7;
  • November 2023 Balance Sheet.

HEARD, the Manager’s Report on Safety.

REVIEWED, Quarterly Safety Committee meeting held Dec. 5, 2023.

REVIEWED, the Monday morning Safety meeting.

WERE UPDATED, on the Meridian Cybersecurity issues and quotes for Cybersecurity updates.

APPROVED, the NISC quote for Cybersecurity.

REVIEWED, the Cybersecurity Report.

HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:

Egyptian Shared Services;

Neighboring Cooperative Facilities charge;

Operations Report;

Communications Report;

Upcoming meetings.

APPROVED, the Shared Services Agreement with Egyptian.

REVIEWED, the Facilities Charge.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report. 

WERE REMINDED, of upcoming meetings on Jan. 29, 2024, Feb. 26, 2024, and March 25, 2024, at 3:30 p.m. and April 22, 2024, at either 3:30 or 7 p.m.

There being no further business to come before the Board, said meeting was declared adjourned at 4:53 p.m.