The regular meeting of the Board of Trustees of Clay Electric Co-operative Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 7:00 o’clock p.m. on Monday, Aug. 28, 2023.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski, Evan Smith and Josh Schnepper. Also present were Matt Conklin, CEO, and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.

The invocation was given by Matt Conklin and was followed by the Pledge of Allegiance. 

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

• APPROVED, the prior meeting minutes;
• APPROVED, the 2023 Annual Meeting Minutes;
• APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

REVIEWED, the Consent Agenda including the following:

• REVIEWED, the Work Orders;
• REVIEWED, the Disbursements;
• REVIEWED, the Credit Card Statements;
• REVIEWED, the Attorney Retainer;
• REVIEWED, the Account Summary Report.

REVIEWED, Form 990, waiting final version.

WERE INFORMED of the CFC Quarterly Loan Payment.

WERE INFORMED of Federated Updates.

REVIEWED, the NRECA EPA Updates and Rulings.

HEARD, a report by Bob Pierson regarding SIPC Reports.

HEARD, an update by Kevin Logan regarding AIEC.

DISCUSSED, upcoming Region 5 meeting.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

• Monthly Reconciliation;
• SIPC Power Delivered in July 2023;
• July 2023 Cash Flow;
• Line Loss;
• July 2023 Form 7;
• July 2023 Balance Sheet;

HEARD, the Manager’s Report on Safety.

REVIEWED, the Safety Report for the month of August.

REVIEWED, the Monday morning Safety meeting.

HEARD, the Manager’s Report on Cybersecurity.

REVIEWED, the Cyber security quote for additional security.

HEARD and APPROVED, the Manager’s report by Matt Conklin on the following topics:

• CFPC Training;
• ACRE Certificate;
• Operations Report;
• Communications Report;
• Upcoming meetings.

WERE INFORMED, the CEO has completed the CFPC Training.

WERE INFORMED, the Board received an ACRE Certificate.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

DISCUSSED, the Annual Meeting and the quorum necessary to conduct business.

WERE REMINDED, of upcoming meetings on Sept. 25, 2023, Oct. 23, 2023, at 7 p.m. and Nov. 27, 2023, at 5 p.m. and discussed the date for the December meeting and set the Safety Meeting for Sept. 6, 2023, at 11:30 a.m.

There being no further business to come before the Board, said meeting was declared adjourned at 8:52 p.m.