Minutes of the Board of Trustees Meeting - April 22, 2024

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 7 p.m. on Monday, April 22, 2024.

Trustees present were Bob Pierson, Neil Gould, Frank Herman, Frank Czyzewski, Richard Rudolphi, Evan Smith and Josh Schnepper. Also present were CEO Matt Conklin, Attorney for the Board Tyra Cycholl and Auditor Earl Ridlen. Bill Croy and Kevin Logan were absent. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.  

The invocation was given by Richard Rudolphi and was followed by the Pledge of Allegiance. 

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes;
  • APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

HEARD, a report from Earl Ridlen regarding the clean Audit.

APPROVED, the Audit as presented. Thereafter at 7:30, Earl Ridlen left the meeting.

REVIEWED, the Consent Agenda including the following:

  • REVIEWED, the Work Orders;
  • REVIEWED, the Disbursements;
  • REVIEWED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the Federated Report from the Board.

WERE UPDATED, on CFC Annual Benefit of Ownership.

REVIEWED, Federated Cyber Updates.

REVIEWED, the NRECA News Report.

HEARD, a report by Bob Pierson regarding SIPC.

HEARD, a report by Matt Conklin regarding the AIEC updates and Lobby Day Update.

DISCUSSED, upcoming Board Events and Training including NRECA BLC 984 and CFC Forum/Aces Conference.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

  • Monthly Reconciliation;
  • SIPC Power Delivered in March 2024;
  • March 2024 Cash Flow;
  • Line Loss;
  • March 2024 Form 7;
  • March 2024 Balance Sheet;

HEARD, the Manager’s Report on Safety including the Quarterly Safety Committee Meeting.

REVIEWED, Monday Morning Safety meeting held April 15, 2024.

REVIEWED, the Cybersecurity Report.

HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:

  • Purple Wave Truck Auction;
  • NISC Capital Credit;
  • RMUC Cyber Security Grant and Award;
  • CFC NRECA Training;
  • Maple Flats Solar Update;
  • Annual Meeting Discussion;
  • Operations Report;
  • Communications Report;
  • Upcoming meetings.

REVIEWED, the sale of the Forestry Truck and Pole Trailer.

REVIEWED, the NISC Capital Credit Amount.

WERE INFORMED, of the RMUC Cyber Security Grant.

DISCUSSED, manager training at CFC.

APPROVED, a resolution allowing Matt Conklin to substitute the CFC manager training instead of the NRECA MIP Select Training while still being eligible for his agreed upon bonus at the completion of the course.

WERE UPDATED, on the Maple Flats Solar Farm issues.

DISCUSSED, the Annual Meeting and were informed Bob Pierson, Frank Czyzewski and Evan Smith are up for reelection.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.  

WERE REMINDED, of upcoming meetings on May 28, 2024, at 7 p.m. (moved to Tuesday due to the holiday), June 24, 2024, at 7 p.m., July 22, 2024, at 7 p.m. and Aug. 26, 2024, at 7 p.m. and the Annual Meeting at Oil Belt on Aug. 22, 2024.

There being no further business to come before the Board, said meeting was declared adjourned at 9:05 p.m.