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Minutes of Board of Trustees Regular meeting May 29, 2018

The regular monthly meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the principal office of the Cooperative, R.F.D., in Flora, Illinois beginning at 7:00 o’clock p.m. on Tuesday, May 29, 2018.

Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper, and Greg Smith. Also present were: Ed VanHoose Executive V.P. General Manager, and Tyra Cycholl, CECI Attorney.

The meeting was opened by Richard Rudolphi, who presided and Greg Smith, Secretary, acted as secretary thereof.

The invocation was given by Greg Smith.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED the Suggested Agenda as amended, with moving item 31 to the end of the Agenda.

APPROVED removing the work orders from the consent agenda.

APPROVED the consent agenda as amended including the following:

REVIEWED, that the Board of Trustees hereby: (a) approve and admit to membership those 14 applicants connected for service since the last such review by the board, and (b) cancel those 12 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

APPROVED the April Disbursements.

REVIEWED the April credit card statements.

REVIEWED the April Attorney Retainer.

REVIEWED the Federated April Member update.

REVIEWED the 2017 NRECA Annual Report.

DISCUSSED and APPROVED doing away with printed Work Order Forms that are available electronically. APPROVED a list of work orders in the amount of $48,217.36.

APPROVED the Depot as the Temporary Board Meeting location.

APPROVED Ed VanHoose as the CRC Annual Meeting Voting Delegate.

APPROVED Ed VanHoose as NCSC Annual Meeting Voting Delegate, and Bob Pierson as the Alternate.

APPROVED giving patronage capital credit due to CECI back to the CFC Integrity Fund.

HEARD a report by Gen. Mgr. VanHoose regarding the retirement of Capital Credits to the estates of 2 deceased Members. APPROVED the retirement of those Capital Credits pursuant to Cooperative Policy.

REVIEWED Attorney letter to the Attorney General regarding the Transformer issue with Bud Welch.

ADVISED of the CFC Forum Agenda for the upcoming meeting.

HEARD a preliminary report on the upcoming SIPC meeting by Trustee Herman.

HEARD a report by Kevin Logan on the recent AIEC meeting held in May.

HEARD a report regarding Lobby Day at Springfield.

REVIEWED the Legislative Update.

REVIEWED the Compensation and Benefit Survey.

REVIEWED the 2018 Rate Book.

INFORMED of the final land purchase project.

REVIEWED a change order from Fager-McGee.

REVIEWED Federal and State tax filings.

HEARD a financial report by Manager VanHoose as to the following:

  1. April 2018 Form 7
  2. April 2018 Cash Flow
  3. SIPC Power Delivered in April 2018 dated May 7, 2018
    • April 2018 Power Factor
    • April 2018 Power Cost Adder
    • April 2018 Line Loss
    • Monthly Reconciliation
    • Account Summary Report

HEARD a General Safety Report for May 2018.

REVIEWED Monday morning safety meeting sheet dated May 7, 2018.

REVIEWED the Federated Near Miss Report.

HEARD and APPROVED a report by Manager VanHoose as to the following:

  1. May Operations Report
  2. ICC NextGrid Working Group
  3. FEJA ComEd position
  4. Upcoming meetings

REVIEWED a Thank You Card from Vivian Duquaine, a Youth Tour Participant.

REVIEWED one Certificate of Insurance.

INFORMED that Exec. V.P./Gen. Mgr. VanHoose had graduated with his MBA.

APPROVED going into Executive Session.

APPROVED entering back into regular session.

APPROVED the Exec. V.P./Gen. Mgr. salary for 2018-19.