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Minutes of Board of Trustees Meeting Regular meeting September 24, 2018

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Depot in Flora, Ill. beginning at 7:00 o’clock p.m. on Monday, Sept. 24, 2018.

Trustees present were: Frank Czyzewski, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper, Neil Gould and Greg Smith. Absent were Bill Croy and Tyra Cycholl, attorney for the board. Also present were: Ed VanHoose, CEO, and Adam McKnight, member services manager acting as recorder.

The meeting was opened by Richard Rudolphi, who presided and Bob Pierson, secretary, acted as secretary thereof.

The invocation was given by Danny Schnepper.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent agenda including the following:

APPROVED, the minutes from Aug. 27, 2018;

APPROVED, (a) to admit to membership those 19 applicants connected for service since the last such review by the board, and (b) cancel those 12 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

APPROVED, the Work Orders;

DISCUSSED then APPROVED, the disbursements;

REVIEWED, the Credit Card Statements;

REVIEWED, the Attorney Retainer;

REVIEWED, the Flora Chamber of Commerce September Newsletter;

DISCUSSED then APPROVED, one Insurance Certificate.

REVIEWED, Four sealed bids for purchase of one retired line truck

ACCEPTED, Frost Farms LLC’s bid. 

REVIEWED, NRECA’s financial audit for 2016 and 2017.

REVIEWED, the NRECA Regional Meeting held on Sept. 18-19 in Minneapolis, Minn.

REVIEWED, CFC quarterly loan payment and board report.

HEARD, a report by Frank Herman on the SIPC Board Meeting held on Aug. 30, 2018.

HEARD, a report on SIPC’s Fitch rating holding at “BBB,” outlook Stable.

DISCUSSED, the new building concrete issues and framing and sheeting progress.

HEARD, a financial report by Manager VanHoose as to the following:

August 2018 Form 7;

August 2018 Cash Flow;

SIPC Power Delivered in August 2018 dated September 10, 2018;

August 2018 Power Factor.

August 2018 Power Cost Adder.

August Line Loss;

Monthly Reconciliation;

Account Summary Report.

HEARD, a General Safety Report for the month of August 2018.

REVIEWED, the Monday morning safety meeting sheet dated Sept. 17, 2018.

HEARD and APPROVED, the Manager’s report by Manager VanHoose on the following topics.

September Operations Report;

September Communications Report;

Upcoming meetings;

APPROVED, moving the meeting scheduled for Oct. 29, 2018 to Oct. 22 at 7 p.m. at the Depot. 

WERE REMINDED, of upcoming meetings on Oct. 22 at the Depot at 7 p.m. and Nov. 26 at 1 p.m. upstairs at the Depot. The Strategic Planning on Nov. 13 from 10 a.m. – 4 p.m. and Nov. 14 from 8 a.m. – noon upstairs at the Depot. 

COMPLETED and RETURNED, CFC’s survey for the upcoming strategic planning session to be held on Nov. 13 – 14, 2018.

There being no further business to come before the board, said meeting was declared adjourned at 8:45 p.m.