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Minutes of Board of Trustees Meeting Regular meeting March 5, 2018

The regular monthly meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the principal office of the Cooperative, R.F.D., in Flora, Illinois beginning at 12:20 o’clock p.m. on Monday, March 5, 2018.

    Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper, and Greg Smith. Also present were: Ed VanHoose Executive V.P. General Manager, and Tyra Cycholl, CECI Attorney.

    The meeting was opened by Richard Rudolphi, who presided and Greg Smith, Secretary, acted as secretary thereof.

    The invocation was given by Bill Croy.

    The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

    APPROVED the Suggested Agenda as presented.

    APPROVED removing the Disbursements and Credit Card Statements from the consent agenda.

    APPROVED the consent agenda as presented including the following:

    REVIEWED, that the Board of Trustees hereby: (a) approve and admit to membership those 10 applicants connected for service since the last such review by the board, and (b) cancel those 16 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

    APPROVED, the list of work orders in the amount of $37,810.21.

    REVIEWED the December Attorney Retainer.

    APPROVED the December Disbursements and Credit Card Statements.

    APPROVED not participating in the CoBank Director elections.

    APPROVED Ed VanHoose as the CRC Delegate.

    HEARD a report by Gen. Mgr. VanHoose regarding the retirement of Capital Credits to the estate of 2 deceased Members.

    APPROVED the retirement of those Capital Credits pursuant to Cooperative Policy.

    APPROVED taking no legal action against a Member.

    APPROVED the temporary office bid by Fager-McGee as presented.

    APPROVED the warehouse roofing bid by Fager-McGee as presented.

    APPROVED the sitework bid to the lowest bidder as presented.

    DISCUSSED the by-law amendments as presented by Cooperative Attorney Tyra Cycholl.

Luke Johnson entered the meeting.             DISCUSSED the transformer issue and demand letter. Johnson then left the meeting.

    APPROVED selling the Sailor Springs transformer.

    DISCUSSED the NRECA Annual Meeting.

    INFORMED the DFD Rate lock was executed.

    INFORMED the CFC quarterly loan payment was made.

    HEARD a report on the recent SIPC meeting by Trustee Herman.

    HEARD a report by Kevin Logan on the recent AIEC meeting.

    REVIEWED the ComEd Solar Objection and the email to Tri County Electric Cooperative regarding the same.

    REVIEWED the AIEC sharing Compliance communication for John Teimeyer.

    UPDATED on ACRE dues.

    INFORMED of the upcoming Electric Cooperative Lobby Day.

    REVIEWED the new floor plan on the new office building.

    INFORMED the lease was entered for the temporary office building.

    REVIEWED the CECI property Boring Sample Report.

    REMINDED of the upcoming NRECA continuing education course being offered.

    APPROVED entering into executive session.

    APPROVED entering back into regular session.

    HEARD a financial report by Manager VanHoose as to the following:

a.    December 2017 Form 7

b.    January 2018 Form 7

c.    January 2018 Cash Flow

d.    SIPC Power Delivered in January 2018 dated February 7, 2018

    January 2018 Power Factor

    January 2018 Power Cost Adder

    January 2018 Line Loss

    CRC Dividends

    SEDC Patronage Dividends

    HEARD a General Safety Report by Gen. Mgr. VanHoose for February 2018.

    REVIEWED Monday morning safety meeting sheet dated February 19, 2018.

    HEARD and APPROVED a report by Manager VanHoose as to the following:

a.    Work Comp Mod Summary Report

b.    Member issue on late payment

c.    Bible Grove line rebuild

d.    NCSC Manager Director

e.    Upcoming meetings

f.    New SIEC Manager

    REVIEWED four liability insurance certificates.

    DISCUSSED the Auditors Report, APPROVED not having the Auditor Representative attend the CECI Board meeting unless issues arise in the report.