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Minutes of Board of Trustees Meeting Regular meeting July 23, 2018


  1. The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Depot in Flora, Ill. beginning at 7:00 o’clock p.m. on Monday, July 23, 2018.
  2. Trustees present were: Frank Czyzewski, Frank Herman, Kevin Logan, Bill Croy, Bob Pierson, Richard Rudolphi, Danny Schnepper, Neil Gould and Greg Smith. Also present were: Ed VanHoose, Executive V.P. General Manager, and Tyra Cycholl, Attorney for the Board. Also present was Adam McKnight.
  3. The meeting was opened by Richard Rudolphi, who presided, and Greg Smith, Secretary, acted as secretary thereof.
  4. The invocation was given by Ed VanHoose.
  5. The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
  6. Adam McKnight introduced himself. He is the new Member Services Manager. Thereafter, Adam McKnight left the meeting.
  7. APPROVED, the Suggested Agenda as presented.
  8. APPROVED, the Consent agenda as amended including the following:
  9. APPROVED, the minutes from June 25, 2018 with the change of location,
  10. APPROVED, (a) to admit to membership those 17 applicants connected for service since the last such review by the board, and (b) cancel those 10 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
  11. APPROVED, the disbursements;
  12. REVIEWED, the June Credit Card Statements;
  13. REVIEWED, the June Attorney Retainer;
  14. REVIEWED, the CFC Notice regarding floating rate demand;
  15. REVIEWED, the Federated June Member Update;
  16. REVIEWED, the NRCA newsletter.
  17. APPROVED, the CFC Loan renewal and Certificate of Resolutions and Incumbency as presented.
  18. WERE UPDATED, by Tyra Cycholl about the payment from Bud Welch regarding the transformer.
  19. REVIEWED, the NRECA Regional Meeting to be held on September 18-19 in Minneapolis, Minn.
  20. REVIEWED, the 2017, 2016, 2015 and 2014 Key Ratio Trend Analysis from CFC.
  21. HEARD, a report by Frank Herman on the SIPC Board Meeting held on June 28, 2018.
  22. WERE INFORMED, about the SIPC Strategic Planning Sessions held July 18-19, 2018.
  23. WERE INFORMED, of the AIEC Annual meeting to be held July 25-27, 2018.
  24. REVIEWED, the 2018 IL General Assembly Spring Session Summary.
  25. WERE INFORMED, of the 2019 IEC Public Service Award Recipients.
  26. WERE INFORMED, the AIEC dues were paid.
  27. REVIEWED, the progress on the new building.
  28. HEARD, a financial report by Manager VanHoose as to the following:
  29. a. June 2018 Form 7;
  30. b. June 2018 Cash Flow;
  31. c. SIPC Power Delivered in June 2018 dated July 9, 2018;
  32. i. June 2018 Power Factor.
  33. ii. June 2018 Power Cost Adder.
  34. d. June Line Loss;
  35. e. Monthly Reconciliation;
  36. f. Account Summary Report.
  37. HEARD, a General Safety Report for the month of July 2018.
  38. REVIEWED, the Monday morning safety meeting sheet dated July 2, 2018.
  39. REVIEWED, the Federated Litigation report.
  40. HEARD and APPROVED, the Manager’s report by Manager VanHoose on the following topics.
  41. a) July Operations Report;
  42. b) State of Illinois bill;
  43. c) Critical accounts news article;
  44. d) Budget item for capital credit training;
  45. e) Vacation;
  46. f) Upcoming meetings;
  47. WERE INFORMED, of the State of Illinois’ power bill.
  48. REVIEWED, the Critical accounts news article.
  49. WERE INFORMED, a new budget item will be added for capital credit allocation training.
  50. REVIEWED, Ed VanHoose’s vacation.
  51. REVIEWED, Thank you cards from Angel Keller, Nick Miller, Collin Moseley, Cali Wilson and Vivian Duquaine.
  52. REVIEWED, the Insurance Certificate from Windstream Services.
  53. HEARD, a report by Greg Smith and Richard Rudolphi regarding their visit to the coal mine.
  54. DISCUSSED, business opportunities between Clay Water and Clay Electric to better serve our customers.