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Minutes of the Board of Trustees Meeting - Nov. 25, 2019

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, November 25, 2019.

Trustees present were: Kevin Logan, Bill Croy, Frank Czyzewski, Bob Pierson, Richard Rudolphi, Neil Gould, Greg Smith, Danny Schnepper and Frank Herman. Also present were: Luke Johnson, CEO, and Tyra Cycholl, Attorney for the Board. Special Guests were, Adam McKnight, Bill Hutchinson SIPC Engineer, Michelle Knox, Jean and Bob Bailey, Kim Carter, and Richard Herdes. The meeting was opened by Bob Pierson, who presided and Greg Smith, Secretary, acted as secretary thereof.

The invocation was given by Luke Johnson, followed by the pledge of allegiance.

The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

HEARD, from special guests Michelle Knox, Jean and Bob Bailey, Kim Carter, and Richard Herdes regarding solar policy. Thereafter, at 1:45 p.m. Michelle Knox, Jean and Bob Bailey, Kim Carter, and Richard Herdes as well as Adam McKnight and Bill Hutchinson, left the meeting.

REVIEWED and DISCUSSED, the Solar Policy. 

APPROVED, the Consent Agenda including the following:

APPROVED, the prior meeting minutes.

APPROVED, (a) to admit to membership those 14 applicants connected for service since the last such review by the board, and (b) cancel those 14 former members shown on the Manager’s Report since the last such review by the board, said members no longer taking service;

APPROVED, the Work Orders;

APPROVED, the Disbursements;

APPROVED, the Credit Card Statements;

REVIEWED, the Attorney Retainer;

APPROVED, the insurance certificates;

REVIEWED, the Account Summary Report;

REVIEWED, the Federated Report;

REVIEWED, the CFC Report.

REVIEWED, the Clay Power Factor;

REVIEWED, the October Compliance Exchange.

APPROVED, the CEO Resolution as presented.

APPROVED, the Depreciation Report.

OPENED three sealed bids for the forklift.

APPROVED selling the forklift to the high bidder.

APPROVED, purchasing a new AMI from Landis & Gyr.

APPROVED, hiring a full time MSO position and signing the Letter of Agreement with the Union.

REVIEWED and APPROVED, the 2018 Form 990.

DISCUSSED, the CFC Workshop February 6-7.

REVIEWED, the CFC Line of Credit and CFC Capital Credit check.

DISCUSSED, the Annual Meeting for NRECA in New Orleans March 1-4.

HEARD a report by Frank Herman regarding the SIPC meeting.

HEARD a report by Kevin Logan regarding the AIEC meeting.

HEARD the 2020 Budget Preview as to the following:

  • Capital Items;
  • Advertising;
  • Capital Credits;
  • Budget Forecast;
  • Budget Sources of Funds and Capital Expenditures.

HEARD and APPROVED, a financial report by Luke Johnson as to the following:

  • October 2019 Form 7;
  • October 2019 Balance Sheet;
  • October 2019 Cash Flow;
  • SIPC Power Delivered in October 2019 dated November 8, 2019;
  • October 2019 Power Factor; October Power Cost Adder;
  • October Line Loss;
  • Monthly Reconciliation;
  • Luke’s CRPF Certificate.

HEARD, a Safety Report for the month of November, including the November Safety Committee Report.

REVIEWED, the Monday morning safety meeting sheet dated November 12, 2019.

HEARD and APPROVED, the Manager’s report by Luke Johnson on the following topics:

  • October Operations Report;
  • Communications Report;
  • UUS Capital Credit Check;
  • Upcoming meetings

REVIEWED, the October Operations Report.

REVIEWED, the Communications Report. 9284-001

WERE REMINDED, of upcoming meetings on December 23, 2019, Jan. 27, 2020 and Feb. 24, 2020 at 1 p.m. in the Clay board room. A special board meeting will be Dec. 4, 2019 at 2 p.m. The Christmas party will be Dec. 16, 2019 at 5:30 p.m. at Venue 720. 

REVIEWED, thank you notes from Mildred Cox and Vermont Electric Cooperative.

There being no further business to come before the Board, said meeting was declared adjourned at 3:15 p.m.