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Minutes of the Board of Trustees Meeting - May 24, 2021

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Cooperative Headquarters, Flora, Illinois beginning at 7:00 o’clock p.m. on Monday, May 24, 2021

Trustees present were: Kevin Logan, Bob Pierson, Bill Croy, Neil Gould, Richard Rudolphi, Frank Czyzewski, Frank Herman, Josh Schnepper and Evan Smith. Also present were: Luke Johnson, CEO and Tyra Cycholl, Attorney for the Board. The meeting was opened by Bob Pierson, who presided and Neil Gould, acted as secretary thereof.

The invocation was given by Luke Johnson and was followed by the pledge of allegiance.

The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes.
  • APPROVED, (a) to admit to membership those 13 applicants connected for service since the last such review by the board, and (b) cancel those 14 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
  • APPROVED, the Work Orders;
  • APPROVED, the Disbursements;
  • APPROVED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the Federated Member Update;
  • REVIEWED, the CFC Report from the Board.

APPROVED, the Purchase Power Agreement for a member.

REVIEWED, the CRC Financial Planning Meeting Agenda to be held June 22-23.

REVIEWED, the CFC Quarter Loan Payment.

WERE REMINDED, the CFC Annual Meeting will be June 14, 2021.

HEARD, a report by Frank Herman regarding the SIPC Meeting and Legislative Talking Points.

HEARD, a report by Kevin Logan regarding the AIEC Financials and the AIEC Annual Meeting Agenda.

HEARD, the Board Training class BLC 905 Assessing Governance will be held on July 28, 2021.

AT 7:43 APPROVED, entering into Executive Session.

AT 8:13, APPROVED, exiting Executive Session.

HEARD and APPROVED, a financial report by Luke Johnson as to the following:

  • Monthly Reconciliation;
  • SIPC Power Delivered in April 2021;
  • April 2021 Cash Flow;
  • Line Loss;
  • April 2021 Form 7;
  • April 2021 Balance Sheet.

REVIEWED the Safety Committee Report.

REVIEWED, the Monday morning Safety meeting held May 17, 2021.

HEARD and APPROVED, the Manager’s report by Luke Johnson on the following topics.

  • Operations Report;
  • Electrical Vehicle Charging Station Information.
  • Communications Report;
  • Upcoming meetings.

REVIEWED, the Operations Report.

REVIEWED, the Electrical Vehicle Charging Station Information.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on June 28, 2021, July 26, 2021 and Aug. 30, 2021 at 7 p.m. in the Clay Board Room. CFC Financial Planning Meeting on June 22 and 23. Annual Meeting to be held Aug. 26, 2021.

DISCUSSED, the Annual Meeting to be held at Oil Belt Christian Camp on Aug. 26, 2021, with a hybrid model and guidance from the Health Department to be COVID safe.

HEARD, that Frank Czyzewski, Bob Pierson and Evan Smith are up for reelection and need to finalize the petitions.

There being no further business to come before the Board, said meeting was declared adjourned at 8:52 p.m.