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Minutes of Board of Trustees Meeting - January 28, 2019

The regular meeting of the Board of

Trustees of Clay Electric Cooperative,

Inc. (CECI) was held at the Depot in

Flora, Illinois beginning at 1:00 o’clock

p.m. on Monday, Jan. 28, 2019.

Trustees present were: Frank Czyzewski,

Kevin Logan, Bill Croy, Bob Pierson,

Richard Rudolphi, Neil Gould, Danny

Schnepper, Frank Herman and Greg

Smith. Also present were: Luke Johnson,

CEO, and Tyra Cycholl, attorney for the

board. The meeting was opened by Richard

Rudolphi, who presided and Bob Pierson,

secretary, acted as secretary thereof.

The invocation was given by Frank


The following proceedings were had

[all action being first duly moved and seconded,

and all action taken being upon the

unanimous vote of the board or without

dissenting vote of abstention unless otherwise


APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda

including the following:

APPROVED, the Minutes of Dec.

17, 2018 and the Minutes of the

Special Board meeting held Dec. 17,


APPROVED, (a) to admit to membership

those two applicants connected

for service since the last such

review by the board, and (b) cancel

those six former members shown on

the Manager’s Report since the last

such review by the Board, said members

no longer taking service;

APPROVED, the Work Orders;

APPROVED, the Disbursements;

REVIEWED, the Credit Card


REVIEWED, the Attorney


APPROVED, the insurance


REVIEWED, the Account

Summary Report;



DISCUSSED, the CoBank Director


APPROVED, Kevin Logan as the

CFC Annual Meeting Voting Delegate

and Bob Pierson as the Alternate.

DISCUSSED, a billing issue with a

member. APPROVED, adjusting the

member’s rate on forthcoming bills without

back billing.

APPROVED, the IRS Mileage Rate of

58 cents per mile.

APPROVED, Richard Rudolphi as the

AIEC Voting Delegate and Kevin Logan

as the alternate.

APPROVED, Kevin Logan as the

AIEC Delegate and Richard Rudolphi as

the alternate.

APPROVED, Frank Herman, Greg

Smith, Richard Rudolphi and Luke

Johnson as the SIPC Delegates to the

Annual Meeting.

APPROVED, removing Ed VanHoose

as the Registered Agent and adding Luke

Johnson as the Registered Agent.

APPROVED, crediting the presented

Solar customers for overcharges and putting

all applicable Solar accounts on Rate


APPROVED, the Policy updates on:

• Policy 600-2;

• Policy 1000-1;

• Policy 1000-15;

• Policy 1000-44.

REVIEWED, Policy 800-21. Tyra

Cycholl to revise.


Electric’s Annual Meeting is Feb. 9, 2019

at Newton High School at 10 a.m.


Annual Meeting is March 12, 2019 at

11 a.m. at Orange County Convention

Center in Orlando, Fla.

REVIEWED, the CFC Line of Credit.


Lock was executed.

HEARD, a report from Frank Herman

regarding the SIPC Meeting held Dec.

20, 2018 and REVIEWED, the year-end



Patronage Capital.

HEARD, a report by Kevin Logan of

the AIEC Board Meetings held Dec. 20,

2018 and Jan. 17, 2019.

REVIEWED, the Committee meeting

report regarding Truck 2 Replacement;

APPROVED, the Committee

recommendation of purchasing Truck 2

Replacement from Altec.

DISCUSSED, the new building


RECOGNIZED, Bob Pierson as a

Gold Certificate Director.

REVIEWED, Board Training courses

NRECA 2610 and 963.

APPROVED, entering into Executive

Session at 3:15 p.m. to discuss personnel.

APPROVED, exiting Executive

Session and returning to Regular Session

at 3:20 p.m.

HEARD, a financial report by Luke

Johnson as to the following:

December 2018 Form 7;

December 2018 Balance Sheet;

December 2018 Cash Flow;

SIPC Power Delivered in December

2018 dated Jan. 8, 2018;

• December 2018 Power Factor;

• December Power Cost Adder;

• LMR Credits.

December Line Loss;

Monthly Reconciliation.

HEARD, a General Safety Report for

the month of December 2018.

REVIEWED, the Monday morning

safety meeting sheet dated Jan. 21, 2018.


Manager’s report by Luke Johnson on the

following topics.

• December Operations Report;

• Auditors Letter of Engagement;

• Upcoming meetings

REVIEWED, the December

Operations Report.

REVIEWED, the Auditors Letter of

Engagement. They will be in the office

March 7-8.

WERE REMINDED, of upcoming

meetings on Feb. 25, 2019 at 1 p.m. at the

Clay board room; April 1, 2019 at 1 p.m.

at the Clay board room; April 22, 2019 at

1 p.m. at the Clay board room; Strategic

Planning on April 10 from 10 a.m.–4 p.m.

and April 11 from 8 a.m.-noon.

REVIEWED, thank you note from

Luke Johnson.

There being no further business to come

before the board, said meeting was

declared adjourned at 3:45 p.m.