Minutes of Board of Trustees Meeting - January 28, 2019
The regular meeting of the Board of
Trustees of Clay Electric Cooperative,
Inc. (CECI) was held at the Depot in
Flora, Illinois beginning at 1:00 o’clock
p.m. on Monday, Jan. 28, 2019.
Trustees present were: Frank Czyzewski,
Kevin Logan, Bill Croy, Bob Pierson,
Richard Rudolphi, Neil Gould, Danny
Schnepper, Frank Herman and Greg
Smith. Also present were: Luke Johnson,
CEO, and Tyra Cycholl, attorney for the
board. The meeting was opened by Richard
Rudolphi, who presided and Bob Pierson,
secretary, acted as secretary thereof.
The invocation was given by Frank
The following proceedings were had
[all action being first duly moved and seconded,
and all action taken being upon the
unanimous vote of the board or without
dissenting vote of abstention unless otherwise
APPROVED, the Suggested Agenda.
APPROVED, the Consent Agenda
including the following:
APPROVED, the Minutes of Dec.
17, 2018 and the Minutes of the
Special Board meeting held Dec. 17,
APPROVED, (a) to admit to membership
those two applicants connected
for service since the last such
review by the board, and (b) cancel
those six former members shown on
the Manager’s Report since the last
such review by the Board, said members
no longer taking service;
APPROVED, the Work Orders;
APPROVED, the Disbursements;
REVIEWED, the Credit Card
REVIEWED, the Attorney
APPROVED, the insurance
REVIEWED, the Account
REVIEWED, the CRC Board
DISCUSSED, the CoBank Director
APPROVED, Kevin Logan as the
CFC Annual Meeting Voting Delegate
and Bob Pierson as the Alternate.
DISCUSSED, a billing issue with a
member. APPROVED, adjusting the
member’s rate on forthcoming bills without
APPROVED, the IRS Mileage Rate of
58 cents per mile.
APPROVED, Richard Rudolphi as the
AIEC Voting Delegate and Kevin Logan
as the alternate.
APPROVED, Kevin Logan as the
AIEC Delegate and Richard Rudolphi as
APPROVED, Frank Herman, Greg
Smith, Richard Rudolphi and Luke
Johnson as the SIPC Delegates to the
APPROVED, removing Ed VanHoose
as the Registered Agent and adding Luke
Johnson as the Registered Agent.
APPROVED, crediting the presented
Solar customers for overcharges and putting
all applicable Solar accounts on Rate
APPROVED, the Policy updates on:
• Policy 600-2;
• Policy 1000-1;
• Policy 1000-15;
• Policy 1000-44.
REVIEWED, Policy 800-21. Tyra
Cycholl to revise.
WERE REMINDED, Norris
Electric’s Annual Meeting is Feb. 9, 2019
at Newton High School at 10 a.m.
WERE REMINDED, the NRECA
Annual Meeting is March 12, 2019 at
11 a.m. at Orange County Convention
Center in Orlando, Fla.
REVIEWED, the CFC Line of Credit.
WERE ADVISED, the CFC Rate
Lock was executed.
HEARD, a report from Frank Herman
regarding the SIPC Meeting held Dec.
20, 2018 and REVIEWED, the year-end
WERE INFORMED, of the SIPC
HEARD, a report by Kevin Logan of
the AIEC Board Meetings held Dec. 20,
2018 and Jan. 17, 2019.
REVIEWED, the Committee meeting
report regarding Truck 2 Replacement;
APPROVED, the Committee
recommendation of purchasing Truck 2
Replacement from Altec.
DISCUSSED, the new building
RECOGNIZED, Bob Pierson as a
Gold Certificate Director.
REVIEWED, Board Training courses
NRECA 2610 and 963.
APPROVED, entering into Executive
Session at 3:15 p.m. to discuss personnel.
APPROVED, exiting Executive
Session and returning to Regular Session
at 3:20 p.m.
HEARD, a financial report by Luke
Johnson as to the following:
December 2018 Form 7;
December 2018 Balance Sheet;
December 2018 Cash Flow;
SIPC Power Delivered in December
2018 dated Jan. 8, 2018;
• December 2018 Power Factor;
• December Power Cost Adder;
• LMR Credits.
December Line Loss;
HEARD, a General Safety Report for
the month of December 2018.
REVIEWED, the Monday morning
safety meeting sheet dated Jan. 21, 2018.
HEARD and APPROVED, the
Manager’s report by Luke Johnson on the
• December Operations Report;
• Auditors Letter of Engagement;
• Upcoming meetings
REVIEWED, the December
REVIEWED, the Auditors Letter of
Engagement. They will be in the office
WERE REMINDED, of upcoming
meetings on Feb. 25, 2019 at 1 p.m. at the
Clay board room; April 1, 2019 at 1 p.m.
at the Clay board room; April 22, 2019 at
1 p.m. at the Clay board room; Strategic
Planning on April 10 from 10 a.m.–4 p.m.
and April 11 from 8 a.m.-noon.
REVIEWED, thank you note from
There being no further business to come
before the board, said meeting was
declared adjourned at 3:45 p.m.