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Minutes of the Board of Trustees Meeting - January 27, 2020

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Cooperative Headquarters, Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, January 27, 2020.

Trustees present were: Kevin Logan, Bill Croy, Frank Czyzewski, Bob Pierson, Richard Rudolphi, Neil Gould, Danny Schnepper, Greg Smith and Frank Herman. Also present were: Luke Johnson, CEO, and Tyra Cycholl, Attorney for the Board. The meeting was opened by Bob Pierson, who presided and Greg Smith, acted as secretary thereof.

The pledge of allegiance was recited followed by the invocation, given by Frank Herman.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

DISCUSSED, disbursements and credit card statements.

APPROVED, the Consent Agenda including the following:

APPROVED, the prior meeting minutes.

APPROVED, (a) to admit to membership those 11 applicants connected for service since the last such review by the board, and (b) cancel those 12 former members shown on the Manager’s Report since the last such review by the board, said members no longer taking service;

  • APPROVED, the Work Orders;
  • APPROVED, the Disbursements;
  • APPROVED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the Insurance certificates;
  • REVIEWED, the Federated Report from the Board;
  • REVIEWED, the Clay Power Factor;
  • REVIEWED, the Power Cost Adder;
  • REVIEWED, the December Compliance Exchange;
  • REVIEWED, the NCSC Report from the Board;
  • REVIEWED, the CRC Report from the Board.

APPROVED, the Purchase Power Agreements.

APPROVED, the Joint Pole Agreement with the City of Flora and Clay County Water.

APPROVED, the IRS Rate of 57.5 cents.

REVIEWED and DISCUSSED, policies 1000-1, 1000-3, 1000-4, 1000-15 and 200-13.

APPROVED, policies 1000-1, 1000-3, 1000-4, 1000-15 and 200-13.

APPROVED, the CFC Annual Meeting Minutes.

REVIEWED, the NRECA Annual Meeting Notice.

HEARD, a report by Frank Herman regarding the SIPC Meeting and Strategic Planning.

REVIEWED, the SIPC Patronage Allocation for 2019.

HEARD, a report by Richard Rudolphi regarding the AIEC Meeting.

WERE REMINDED of the Lobby Day in Springfield March 18.

HEARD and APPROVED, a financial report by Luke Johnson as to the following:

  • December 2019 Form 7;
  • December 2019 Balance Sheet;
  • Yearly Equity Model;
  • December 2019 Cash Flow;
  • SIPC Power Delivered in December 2019 dated Jan. 8, 2020;
  • December Line Loss;
  • Monthly Reconciliation;
  • Federated Check.

HEARD, a Safety Report for the month of January.

REVIEWED, the Monday morning safety meeting sheet dated Jan. 20, 2020.

HEARD and APPROVED, the Manager’s report by Luke Johnson on the following topics.

  • Cost of Service Study;
  • Operations Report;
  • Communications Report;
  • Auditors Letter of Engagement.
  • Upcoming meetings

REVIEWED and DISCUSSED, the Cost of Service Study.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

REVIEWED, the Auditors Letter of Engagement.

WERE REMINDED, of upcoming meetings on Feb. 24, 2020 at 1 p.m. and March 23, 2020 at 7 p.m. and agreed to move the April meeting to May 4, 2020 at 7 p.m. in the Clay board room.

There being no further business to come before the board, said meeting was declared adjourned at 2:50 p.m.