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Minutes of the Board of Trustees Meeting - January 25, 2021

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, January 25, 2021.

Trustees present were Kevin Logan, Bob Pierson, Bill Croy, Neil Gould, Frank Herman, Frank Czyzewski and Evan Smith. Also present were Luke Johnson, CEO, and Tyra Cycholl, Attorney for the Board. Richard Rudolphi was present via conference call. Danny Schnepper was absent. The meeting was opened by Bob Pierson, who presided and Neil Gould, acted as secretary thereof.

The invocation was given by Frank Herman and was followed by the pledge of allegiance.

The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

HEARD, an update regarding the Infrastructure including age of poles, conductor and comparative line loss.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes;
  • APPROVED, (a) to admit to membership those 9 applicants connected for service since the last such review by the board, and (b) cancel those 12 former members shown on the Manager’s Report since the last such review by the board, said members no longer taking service;
  • APPROVED, the Work Orders;
  • APPROVED, the Disbursements;
  • APPROVED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the Federated Report from the board.

REVIEWED, Policy 800-4.

REVIEWED, the IRS Mileage Rate for 2021.


APPROVED, authorizing Luke Johnson to take the low bid to lock in the Fuel Bid.

REVIEWED, the Clay Board Trustee’s Fee and Expense Report.

REVIEWED, the NRECA Annual Meeting Notice.

HEARD, a report by Frank Herman regarding the SIPC Committee Meeting.

REVIEWED, the SIPC Patronage Allocation Projected for 2021.

APPROVED, the Annual Meeting Resolution for SIPC.

HEARD, a report by Kevin Logan regarding the AIEC Meeting.

REVIEWED, the AIEC Training Calendar.

HEARD and APPROVED, a financial report by Luke Johnson as to the following:

  • December 2020 Form 7;
  • December 2020 Balance Sheet;
  • 2020 Year End Equity;
  • December 2020 Cash Flow;
  • SIPC Power Delivered in December 2020 dated Jan. 8, 2021;
  • November Line Loss;
  • Monthly Reconciliation;
  • Auditors Letter of Engagement.

APPROVED, the Auditors Letter of Engagement as presented.

HEARD, a Safety Report for the month of January.

REVIEWED, the Monday morning Safety meeting held Jan. 19, 2021.

HEARD and APPROVED, the Manager’s report by Luke Johnson on the following topics.

  1. Operations Report for year end 2020;
  2. Communications Report;
  3. Upcoming meetings.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on, Feb. 22, 2021 and March 22, 2021 at 1 p.m. and April 26, 2021 at 7 p.m. in the Clay Board Room. 12361-001

REVIEWED, thank you card from Paige VanDyke.

There being no further business to come before the board, said meeting was declared adjourned at 2:25 p.m.