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Minutes of the Board of Trustees Meeting - February 25, 2019

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative’s headquarters in Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, Feb. 25, 2019.

Trustees present: Frank Czyzewski, Kevin Logan, Bill Croy, Bob Pierson, Richard Rudolphi, Neil Gould, Danny Schnepper and Frank Herman. Also present: Luke Johnson, CEO, and Tyra Cycholl, attorney for the board. Greg Smith was absent. The meeting was opened by Richard Rudolphi, who presided and Bob Pierson, secretary, acted as secretary thereof.

The invocation was given by Neil Gould.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, removing the minutes from the Consent Agenda. DISCUSSED, the April 22, 2019 meeting will begin at 7 p.m.

APPROVED, the Minutes of Jan. 28, 2019 as amended to reflect the revised time for the April 22, 2019 meeting.

APPROVED, the Consent Agenda including the following:

  • (a) to admit to membership those 11 applicants connected for service since the last such review by the board, and (b) cancel those 16 former members shown on the Manager’s Report since the last such review by the board, said members no longer taking service;
  • APPROVED, the Work Orders;
  • APPROVED, the Disbursements;
  • REVIEWED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • APPROVED the following insurance certificates: Henson Clean and Wax Insurance Certificate
  • REVIEWED the Account Summary Report;
  • REVIEWED, the Federated Member update;
  • REVIEWED, the AIEC Regulatory Compliance.

APPROVED, the Resolution for Delegation of Authority.

DISCUSSED, a disconnected member bill and determined a policy is needed for renters and deposit amounts.

DISCUSSED, the farming contract for property east of the new building. CEO will negotiate this contract.

APPROVED, the deceased estates.

APPROVED, the Policy updates on:

  • Policy 1000-2;
  • Policy 1000-3;
  • Policy 1000-4;
  • Policy 1000-6;
  • Policy 1000-16;
  • Policy 1000-21;
  • Policy 1000-22;
  • Policy 1000-31;
  • Policy 1000-41.

WERE REMINDED, the NRECA Annual Meeting is March 12, 2019 at 11 a.m. at Orange County Convention Center in Orlando, Fla.

REVIEWED, the CFC Line of Credit.

APPROVED, the CFC Building Loan Rate Lock.

REVIEWED, the Quarterly CFC Loan Payment.

HEARD, a report from Frank Herman regarding the SIPC Meeting.

HEARD, a report by Kevin Logan of the AIEC Committee Meetings.

DISCUSSED, the new building progress and the ribbon cutting will be March 1, 2019 at 10 a.m.

REVIEWED, the Fager Substantial Completion certificate.

WERE INFORMED, of old Office Furniture. Luke Johnson to dispose of property as he sees fit.

WERE REMINDED, the Electric Cooperative Lobby Day is March 20, 2019 in Springfield.

WERE REMINDED, the Aces Conference is in Indianapolis May 30-31, 2019.

HEARD, the NRECA Legislative Conference is April 28-May 1, 2019 in Washington, D.C.

HEARD, a financial report by Luke Johnson as to the following:

  • January 2019 Form 7;
  • January 2019 Balance Sheet;
  • January 2019 Cash Flow;
  • SIPC Power Delivered in January 2019 dated Feb. 8, 2019;
  • January 2019 Power Factor;
  • January Power Cost Adder;
  • LMR Credits.
  • January Line Loss;
  • Monthly Reconciliation.

HEARD, a General Safety Report for the month of January 2019.

REVIEWED, the Monday morning safety meeting sheet dated Feb. 18, 2019.

HEARD and APPROVED, the Manager’s report by Luke Johnson on the following topics.

December Operations Report;

Communications Report;

Moving Announcement;

Powering Illinois Future;

Upcoming meetings

REVIEWED, the January Operations Report.

REVIEWED, the Communications Report and the Announcement the Offices are moving.

WERE REMINDED, of upcoming meetings on April 1, 2019 at 1 p.m. at the Clay board room; April 22, 2019 at 7 p.m. at the Clay board room; Tuesday May 28, 2019 at 7 p.m. due to the Memorial Day holiday; Strategic Planning on April 10 from 10 a.m. – 4 p.m. and April 11 from 8 a.m.-noon; and Safety Committee Meeting March 5, 2019 at 11:30 a.m. at the Clay break room.

There being no further business to come before the board, said meeting was declared adjourned at 3 p.m.