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Minutes of the Board of Trustees Meeting - December 28, 2020

The regular meeting of the Board of Trustees of Clay Electric Cooperative, Inc. (CECI) was held at the Clay Electric Cooperative Headquarters, Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, December 28, 2020.

Trustees present were Kevin Logan, Bob Pierson, Bill Croy, Danny Schnepper, Neil Gould and Frank Czyzewski. Also present were Luke Johnson, CEO, and Tyra Cycholl, Attorney for the Board. Richard Rudolphi and Frank Herman were present via conference call. The meeting was opened by Bob Pierson, who presided and Neil Gould, acted as secretary thereof.

The invocation was given by Luke Johnson and was followed by the pledge of allegiance,

The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes.
  • APPROVED, (a) to admit to membership those 12 applicants connected for service since the last such review by the board, and (b) cancel those 14 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
  • APPROVED, the Work Orders;
  • APPROVED, the Disbursements;
  • APPROVED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the CFC Report from the Board;
  • REVIEWED, the NCSC Board Report;
  • REVIEWED, the Federated Report from the Board.

APPROVED, the Member Bill credit Resolution as presented.

APPROVED, the deceased estates.

APPROVED, the Delegate and Alternate List.

APPROVED, December write-offs.

REVIEWED chipper bids and recommendation of the committee.

APPROVED, purchasing the Brush Bandit Bobcat Chipper.

REVIEWED, the service truck bids and recommendation of the committee.

APPROVED, purchasing the Altec truck.

REVIEWED and DISCUSSED, the fuel bids. REJECTED, all bids.

APPROVED, getting gas cards instead.

REVIEWED, the substation camera bids.

APPROVED, purchasing substation cameras from Wabash Communications.

WERE INFORMED, the NRECA meeting will be held virtually.

HEARD, a report by Luke Johnson regarding the SIPC Meeting.

REVIEWED, the SIPC Rate Reduction.

HEARD, a report by Kevin Logan regarding the AIEC Meeting.

REVIEWED, the AIEC Training Calendar.

At 2:23 p.m. entered Executive Session.

At 2:33 p.m. exited Executive Session and returned to Open Session.

APPROVED, a cost-of-living increase for all non-union employees.

HEARD the 2021 Budget Preview as to the following:

  • Capital Credit Payback;
  • Capital Items;
  • Donations;
  • 2021 Budget.

APPROVED, the 2021 budget as presented.

HEARD and APPROVED, a financial report by Luke Johnson as to the following:

  • November 2020 Form 7;
  • November 2020 Balance Sheet;
  • November 2020 Cash Flow;
  • Check from Baldwin EMC for Hurricane payment;
  • SIPC Power Delivered in November 2020 dated Dec. 9, 2020;
  • November Line Loss;
  • Monthly Reconciliation.

HEARD, a Safety Report for the month of December.

REVIEWED, the Monday morning Safety meeting held Dec. 21, 2020.

HEARD and APPROVED, the Manager’s report by Luke Johnson on the following topics.

  • Operations Report for year end 2020;
  • Communications Report;
  • Upcoming meetings.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on, Jan. 25, 2021, Feb. 22, 2021 and March 22, 2021 at 1 p.m. in the Clay Board Room.

REVIEWED, thank you card from Oil Belt Church Camp.

At 3:15 p.m. entered Executive Session.

At 3:20 p.m. exited Executive Session and returned to Open Session.

DISCUSSED, the open director seat.

APPROVED, appointing Evan Smith to the open Board Seat.

WERE REMINDED, that policy 800-4 needs updated as do some other policies on the iPads.

There being no further business to come before the Board, said meeting was declared adjourned at 3:30 p.m.