Minutes of Board of Trustees Meeting December 17, 2018
The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Depot in Flora, Ill. beginning at 2:40 o’clock p.m. on Monday, Dec. 17, 2018.
Trustees present were: Frank Czyzewski, Kevin Logan, Bill Croy, Bob Pierson, Richard Rudolphi, Neil Gould, Danny Schnepper and Greg Smith. Also present were: Luke Johnson, Interim CEO, and Tyra Cycholl, Attorney for the Board. The meeting was opened by Richard Rudolphi, who presided and Bob Pierson, Secretary, acted as secretary thereof. Frank Herman was absent.
The invocation was given by Bill Croy.
The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the board or without dissenting vote of abstention unless otherwise stated]:
APPROVED, the Suggested Agenda.
APPROVED, removing the minutes from the Consent Agenda:
APPROVED, the Consent Agenda as amended including the following:
APPROVED, (a) to admit to membership those 21 applicants connected for service since the last such review by the board, and (b) cancel those 24 former members shown on the Manager’s Report since the last such review by the board, said members no longer taking service;
APPROVED, the Work Orders;
APPROVED, the Disbursements;
REVIEWED, the Credit Card Statements;
REVIEWED, the Attorney Retainer;
REVIEWED, the AIEC-Compliance Exchange.
REVIEWED, the CFC Board Report;
REVIEWED, the Account Summary Report;
REVIEWED, the CRC Board Report.
DISCUSSED, then RESCINDED, motion from the Nov. 26, 2018 board meeting regarding the FEJA position paper.
APPROVED, the minutes of Nov. 26, 2018 as amended.
APPROVED, the write-offs.
APPROVED, Richard Rudolphi as the NRECA Annual Meeting Voting Delegate and Kevin Logan as the alternate.
APPROVED, Luke Johnson as the NRTC Voting Delegate and Bill Croy as the alternate.
APPROVED, the contract with Clay Water. Bob Pierson abstained from the vote.
HEARD, a report by Luke Johnson as to requests for retirement of capital credits for deceased estates; APPROVED, the retirement of one estate.
APPROVED, the Policy updates on Policy 200-1, 600-1, 600-2 and 600-3.
REVIEWED, the CFC Quarterly Loan Payment.
REVIEWED, a letter from Don Gulley regarding SIPC’s position on FEJA.
DISCUSSED, the new building progress.
REVIEWED, the NRECA 2600 board training opportunity.
REVIEWED, the Year-end Operations Report.
REVIEWED, the Six Year Actuals for the Budget.
DISCUSSED, the 2019 Capital Items for the Budget.
DISCUSSED, the Landscape Bid for the Budget.
DISCUSSED, the 2019 Advertising for the Budget.
DISCUSSED, the 2019 Capital Credit Retirements for the Budget.
DISCUSSED, the 2019 Budget Sources and Capital Expenditures.
APPROVED, the 2019 Budget as presented.
HEARD, a financial report by Luke Johnson as to the following:
November 2018 Form 7;
November 2018 Cash Flow;
SIPC Power Delivered in November 2018 dated Dec. 7, 2018;
November 2018 Power Factor;
November Line Loss;
HEARD, a General Safety Report for the month of November 2018.
REVIEWED, the Monday morning safety meeting sheet dated Dec. 10, 2018.
HEARD and APPROVED, the Manager’s Report by Luke Johnson on the following topics.
November Operations Report;
REVIEWED, the Fuel Prices.
REVIEWED, the Communications Report.
WERE REMINDED, of upcoming meetings on Jan. 28, 2019 at 1 p.m. and Feb. 25 at 1 p.m. at the Depot and March 25 at 1 p.m. at the Clay board room.
DISCUSSED, Strategic Planning meetings on April 10, 2019 from 10-4 and April 11, 2019 from 8-12.
REVIEWED, thank you notes from Doris Lusk.
There being no further business to come before the board, said meeting was declared adjourned at 4:20 p.m.