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Minutes of Board of Trustees Meeting August 28, 2017

Regular meeting August 28, 2017

The regular monthly meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the principal office of the Cooperative, R.F.D., in Flora, Illinois beginning at 7:15 o’clock p.m. on Monday, August 28, 2017.

Trustees present were: Frank Czyzewski, Bill Croy, Frank Herman, Kevin Logan, Bob Pierson, Neil Gould, Richard Rudolphi, Danny Schnepper, and Greg Smith. Also present were: Ed VanHoose, Executive V.P. General Manager, and Tyra Cycholl, CECI Attorney. The meeting was opened by Richard Rudolphi, who presided and Greg Smith, Secretary, acted as secretary thereof.

The invocation was given by Greg Smith.

The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED the August suggested agenda.

APPROVED the consent agenda as presented. including the following:

APPROVED, the minutes of the Regular Board meeting held on July 24, 2017.

REVIEWED, that the Board of Trustees hereby: (a) approve and admit to membership those 13 applicants connected for service since the last such review by the board, and (b) cancel those 6 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

APPROVED, a list of work orders in the amount of $71,310.11.

APPROVED the checklist for the month of July 2017.

APPROVED the Credit Card Statements.

REVIEWED the July Attorney Retainer.

DISCUSSED the Clay Electric Annual Meeting of Members held on August 24, 2017.

APPROVED the Rural Economic Development Loan and Grant (REDLG) Resolution as presented.

HEARD the legal report as presented by Tyra Cycholl regarding modification of Policy 600-2, 600-3, dual memberships, and retirement of capital credits.

ADVISED about the NRECA news Briefing.

REVIEWED the NRECA Region 5 notice of meeting.

APPOINTED Frank Czyzewski as Voting Delegate, and Kevin Logan as Alternate to the Region 5 meeting.

REVIEWED the CFC quarterly loan payment.

REVIEWED the CFC patronage capital disbursement.

UPDATED on the NRTC Board report.

HEARD a report on the recent SIPC meeting by Trustee Herman.

DISCUSSED the PCA over budget issue and the impact to our rates. Will continue to monitor.

HEARD the Prairie State report by Gen. Mgr. VanHoose.

HEARD a report by Kevin Logan on the recent AIEC Board meeting.

DISCUSSED continued support of the International Program in some capacity.

HEARD a report by Frank Czyzewski concerning the recent Building Committee meeting.

APPROVED applying for a CFC line of credit for $1.5 million to engage Fager-McGee to commence phase 1 & 2 of the proposed new office building, per the recommendation of the Building Committee.

HEARD a financial report by Manager VanHoose as to the following:

  • July 2017 Form 7
  • July 2017 Cash Flow;
  • SIPC Power Delivered in July 2017 dated August 8, 2017
  • July 2017 Power Factor.
  • July 2017 Power Cost Adder
  • July Line Loss.

HEARD a General Safety Report for July 2017.

REVIEWED Monday morning safety meeting sheet dated August 21, 2017.

REVIEWED the Federated near miss report.

INFORMED of the Federated Litigation report.

HEARD and APPROVED a report by Manager VanHoose as to the following:

  • SIPC Rate Development
  • Cost of Service and Rate study
  • AIEC Manager’s meeting
  • CCH Endowment Foundation Scholarship news release
  • National Rural Economic Development Association (NREDA) membership
  • NRECA retirement security plan and rates
  • AIEC Continuing Education
  • Region 5 MISO invitation
  • Upcoming meetings

REVIEWED Thank You note from Charles Wachholz.

APPROVED one purchase power agreement.

HEARD a report by Gen. Mgr. VanHoose regarding the retirement of Capital Credits to the estates of five deceased Members.

APPROVED the requests pursuant to Cooperative Policy.