Minutes of the Board of Trustees Meeting April 27, 2020
The regular meeting of the Board of Trustees of Clay Electric Cooperative, Inc. (CECI) was held at the Clay Electric Cooperative Headquarters, Flora, Illinois beginning at 7:00 o’clock p.m. on Monday, April 27, 2020.
Trustees present were: Kevin Logan, Bob Pierson, Bill Croy, Danny Schnepper, Greg Smith, Neil Gould and Frank Herman. Also present were: Luke Johnson, CEO. Frank Czyzewski, Richard Rudolphi, and Tyra Cycholl, Attorney for the Board, participated via conference call. The meeting was opened by Bob Pierson, who presided and Greg Smith, acted as secretary thereof.
The pledge of allegiance was recited followed by the invocation, given by Kevin Logan.
The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
APPROVED, the Suggested Agenda.
APPROVED, the Consent Agenda including the following:
APPROVED, the prior meeting minutes.
APPROVED, (a) to admit to membership those 11 applicants connected for service since the last such review by the board, and (b) cancel those 4 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
APPROVED, the Work Orders;
APPROVED, the Disbursements;
APPROVED, the Credit Card Statements;
REVIEWED, the Attorney Retainer;
REVIEWED, the Account Summary Report;
REVIEWED, the AIEC Compliance Exchange;
REVIEWED, the NCSC Report from the Board;
REVIEWED, the NRECA Board Report.
REVIEWED the LWG Memorandum regarding the Audit.
APPROVED, the LWG Audit
REVIEWED and DISCUSSED, the Security Lighting Policy 1000-9.
APPROVED, the Security Lighting Policy 1000-9.
REVIEWED, the NRECA COVID-19 Financial Impact.
HEARD, a report by Frank Herman regarding the SIPC Meeting. 7916-001
HEARD, a report by Kevin Logan regarding the AIEC Meeting.
WERE INFORMED, the AIEC Annual Meeting is still being held.
HEARD and APPROVED, a financial report by Luke Johnson as to the following:
March 2020 Form 7;
March 2020 Balance Sheet;
March 2020 Cash Flow;
SIPC Power Delivered in March 2020 dated April 8, 2020;
March Line Loss;
HEARD, a Safety Report for the month of April.
REVIEWED, the Monday morning safety meeting sheet held April 20, 2020.
HEARD and APPROVED, the Manager’s report by Luke Johnson on the following topics.
Disposition of Equipment;
REVIEWED, the Operations Report.
WERE INFORMED, the new truck #3 arrived.
REVIEWED, the Disposition of Equipment, including a pressure washer, 22 KW Generac Generator and Old Truck #3.
APPROVED, taking sealed bids for the Disposition of Equipment listed above with bids to be submitted by June 22 to be opened at the June 22 board meeting.
REVIEWED, the Communications Report.
WERE INFORMED, of the application for the Thomas Moore Scholarship.
WERE REMINDED, of upcoming meetings on, May 26, 2020, June 22, 2020, and July 27, 2020 at 7 p.m. in the Clay Board Room.
DISCUSSED, the Annual Meeting and contingency plans if COVID-19 distancing guidelines are in effect.
WERE REMINDED, Richard Rudolphi, Danny Schnepper and Bill Croy are up for election. Petitions can be picked up on April 29 and should be returned by July 14.
REVIEWED, a Thank you note from Tyra Cycholl.
HEARD, an update regarding a members’ bill.
There being no further business to come before the Board, said meeting was declared adjourned at 8:25 p.m.