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Minutes of the Board of Trustees Meeting - April 26, 2021

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Illinois beginning at 7:00 o’clock p.m. on Monday, April 26, 2021

Trustees present were: Kevin Logan, Bob Pierson, Bill Croy, Neil Gould, Richard Rudolphi, Frank Czyzewski, Frank Herman and Evan Smith. Also present were: Luke Johnson, CEO, Tyra Cycholl, Attorney for the Board, and Don Gulley, CEO of SIPC. Earl Riddlen joined the meeting via Zoom. The meeting was opened by Bob Pierson, who presided and Neil Gould, acted as secretary thereof.

The invocation was given by Frank Herman and was followed by the pledge of allegiance.

The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

RECOGNIZED, Danny Schnepper for his contributions to the Board.

DISCUSSED, appointing a new board member.

APPROVED, appointing Josh Schnepper to finish out the term of Danny Schnepper.

At 7:05 Earl Riddlen joined the meeting via Zoom and presented the Audit Report. Thereafter at 7:37 p.m., Earl Riddlen left the meeting.

ARPPROVED, the Audit Report as presented.

Don Gulley presented an update on SIPC. Thereafter at 8:45 p.m. Don Gulley left the meeting.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes.
  • APPROVED, (a) to admit to membership those 14 applicants connected for service since the last such review by the board, and (b) cancel those 13 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
  • APPROVED, the Work Orders;
  • APPROVED, the Disbursements;
  • APPROVED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the NCSC Report from the Board;
  • REVIEWED, the CFC Owner Profile.

WERE REMINDED, the CFC Financial Planning meeting will be June 22-23 starting at 8:30 a.m.

HEARD, a report by Frank Herman regarding the SIPC Meeting.

HEARD, a report by Kevin Logan regarding the AIEC Financials.

WERE INFORMED, the NRECA Director spot will be open and voted on in July. Reviewed, the three applicants’ resumes.

APPROVED, the final Form 7 for 2020.

HEARD and APPROVED, a financial report by Luke Johnson as to the following:

  • Monthly Reconciliation;
  • SIPC Power Delivered in March 2021;
  • March 2021 Cash Flow;
  • Line Loss;
  • March 2021 Form 7;
  • March 2021 Balance Sheet.

REVIEWED the Safety Committee Report of meeting held March 23.

HEARD, a Safety Report for the month.

REVIEWED, the Monday morning Safety meeting held Aril 19, 2021.

HEARD and APPROVED, the Manager’s report by Luke Johnson on the following topics.

  • Operations Report;
  • Toth and Associates Work Order Review;
  • Communications Report;
  • Upcoming meetings.

REVIEWED, the Operations Report.

REVIEWED, the Toth and Associates Work Order Review.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on, May 24, 2021, June 28, 2021 and July 26, 2021 at 7 p.m. in the Clay Board Room. CFC Financial Planning Meeting on June 22 and 23.

REVIEWED, a thank you card from Bill and Cathy Croy.

In NEW BUSINESS, DISCUSSED, tree growth at the Xenia substation.

APPROVED, purchasing approximately one-half acre which surrounds the Xenia substation.

There being no further business to come before the Board, said meeting was declared adjourned at 9:40 p.m.