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Minutes of Board of Trustees Meeting April 23, 2018

The regular monthly meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the principal office of the Cooperative, R.F.D., in Flora, Illinois beginning at 7:00 o’clock p.m. on Monday, April 23, 2018.

Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper, and Greg Smith. Also present were: Ed VanHoose Executive V.P. General Manager, Tyra Cycholl, CECI Attorney, and Joshua Samples Account Executive, Federated Rural Electric Insurance Exchange.

The meeting was opened by Richard Rudolphi, who presided and Greg Smith, Secretary, acted as secretary thereof.

The invocation was given by Frank Herman.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED the Suggested Agenda as presented.

HEARD a report by Joshua Samples regarding the Cooperative Insurance Policies.

DISCUSSED Federated’s coverage for Clay Electric. Thereafter Mr. Samples left the meeting.

APPROVED removing the minutes from the consent agenda.

APPROVED the consent agenda as amended including the following:

REVIEWED, that the Board of Trustees hereby: (a) approve and admit to membership those 14 applicants connected for service since the last such review by the board, and (b) cancel those 8 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

APPROVED, the list of work orders in the amount of $66,590.35.

APPROVED the March Disbursements.

REVIEWED the March credit card statements.

REVIEWED the March Attorney Retainer.

REVIEWED the NRECA Governance Report.

REVIEWED the NRCO Quarterly newsletter.

DISCUSSED amendments to the March Board Meeting minutes.

APPROVED the March minutes as amended.

APPROVED Richard Rudolphi as the AIEC Voting Delegate and Kevin Logan as Alternate.

HEARD a report by Gen. Mgr. VanHoose regarding the retirement of Capital Credits to the estate of three deceased Members. APPROVED the retirement of those Capital Credits pursuant to Cooperative Policy.

After DISCUSSION, APPROVED the low bid for trenching with the condition that the new building project moves forward and the contract to purchase property is executed.

APPROVED the low bid for building the warehouse carport in the configuration as presented. APPROVED selling the old trusses.

APPROVED the purchase of a substation transformer from Virginia Transformer.

APPOINTED Kevin Logan as the AIEC Director and Richard Rudolphi as the Alternate.

UPDATED on the transformer issue with Bud Welch, Tyra Cycholl to follow up.

UPDATED on the NRECA Legislative Conference.

ADVISED of the CFC Forum.

INFORMED of the CFC Interest payment

HEARD a report on the recent SIPC meeting by Trustee Herman.

HEARD a report by Kevin Logan on the AIEC financials as no meeting was held in April.

REVIEWED and DISCUSSED the bids for the new Clay Electric Office Building.

APPROVED building the new Clay Electric Office Building.

APPROVED the new 1.5” water tap.

REVIEWED Easements for primary power lines.

HEARD a financial report by Manager VanHoose as to the following:

  1. March 2017 Form 7
  2. March 2018 Cash Flow
  3. SIPC Power Delivered in March 2018 dated April 5, 2018
    • March 2018 Power Factor
    • March 2018 Power Cost Adder
    • March2018 Line Loss
    • Monthly Reconciliation
    • Account Summary Report

HEARD a General Safety Report for April 2018.

REVIEWED Monday morning safety meeting sheet dated April 16, 2018.

REVIEWED the Federated Near Miss Report.

HEARD and APPROVED a report by Manager VanHoose as to the following:

  1. AIEC Manger’s Meeting
  2. ICC FEJA Ruling
  3. ICC Procurement request
  4. Xenia Fire Dept. request
  5. Upcoming meetings

REVIEWED one Certificate of Insurance.