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Minutes of the Board of Trustees Meeting - April 1, 2019

The regular meeting of the board of trustees of Clay Electric Co-operative, Inc. (CECI) was held at the CECI headquarters, Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, April 1, 2019.

Trustees present were: Frank Czyzewski, Kevin Logan, Bill Croy, Bob Pierson, Richard Rudolphi, Neil Gould, Danny Schnepper, Greg Smith and Frank Herman. Also present were: Luke Johnson, CEO; Tyra Cycholl, attorney for the board and Earl Ridlen III, auditor. The meeting was opened by Richard Rudolphi, who presided, and Bob Pierson, secretary, acted as secretary thereof.

The invocation was given by Greg Smith.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the suggested agenda.

Moved the audit report to later in the meeting, upon arrival of Auditor.

APPROVED, removing the credit card statement. DISCUSSED, the credit card statement. Luke Johnson will further investigate the discussed charges.

APPROVED, the consent agenda including the following:

  • (a) to admit to membership those 13 applicants connected for service since the last such review by the board, and (b) cancel those 14 former members shown on the manager’s report since the last such review by the board, said members no longer taking service;
  • APPROVED, the work orders;
  • APPROVED, the disbursements;
  • REVIEWED, the attorney retainer;
  • APPROVED the insurance certificates;
  • REVIEWED the account summary report;
  • REVIEWED, the Federated member update;
  • REVIEWED, the AIEC regulatory compliance.

APPROVED the credit card statement.

APPROVED, letting the patronage balance for NISC stay as a patronage balance. Luke Johnson to decline the NISC offer to cash out the patronage.

APPROVED, Luke Johnson as the CRC voting delegate.

APPROVED, the Clay farming contract.

APPROVED, the deceased estates.

At 1:30 p.m., Earl Ridlen III entered the meeting.

HEARD, a report from the auditor. DISCUSSED, the audit report with the auditor.

At 2 p.m., Earl Ridlen III left the meeting.

APPROVED, the audit report as presented by the auditor.

APPROVED, the policy updates on:

  • Policy 200-3;
  • Policy 300-1;
  • Policy 300-2;
  • Policy 300-4.

WERE REMINDED, the Legislative Conference is April 28-30 in Washington, D.C.

REVIEWED, the CFC line of credit and rates.

HEARD, a report from Frank Herman regarding the SIPC meeting.

HEARD, a report by Kevin Logan of the AIEC meeting.

REVIEWED the strategic planning sessions to be held April 10 and 11.

APPROVED, sending 1-2 employees to the SEDC Users Conference.

WERE INFORMED, of the Aces Conference on May 30-31.

CONGRATULATED, Frank Herman on being awarded a Gold Certificate as director.

HEARD, a financial report by Luke Johnson as to the following:

  • December 2018 Form 7;
  • February 2019 Form 7;
  • February 2019 Balance Sheet;
  • February 2019 Cash Flow;
  • SIPC Power Delivered in February 2019 dated March 8, 2019;
      February 2019 Power Factor;
      February Power Cost Adder;
      LMR credits.
  • February line loss;
  • Monthly reconciliation.

HEARD, a general safety report for the month of February 2019.

REVIEWED, the Monday morning safety meeting sheet dated March 25, 2019.

HEARD and APPROVED, the manager’s report by Luke Johnson on the following topics.

  • March operations report;
  • Work order review;
  • Communications Report;
  • CFPC presentation;
  • SEDC capital credit check;
  • Federated capital credit check;
  • Upcoming meetings

REVIEWED, the March operations report.

REVIEWED, the communications report.

WERE REMINDED, of upcoming meetings on April 22, 2019 at 7 p.m. at the Clay board room; Tuesday, May 28, 2019 at 7 p.m. due to the Memorial Day holiday; June 24, 2019 at 7 p.m.; Strategic Planning on April 10 from 10 a.m. – 4 p.m. and April 11 from 8 a.m. – noon.

There being no further business to come before the board, the meeting was declared adjourned at 3:30 p.m.