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Minutes of Board of Trustees Meeting

Regular meeting June 27, 2016

Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper and Greg Smith. Also present were Executive Vice President/General Manager Ed VanHoose, Cooperative Attorney Melanie Pearce, Member Services Director Doug Hockman, Line Clearance Foreman Eric Moyer, and Youth Tour Participant Sam Larch. The invocation was given by Frank Czyzewski. 

    Approved the agenda as presented and amended by Gen. Mgr. VanHoose.

    Heard a presentation by Sam Larch, concerning the recent Youth Tour sponsored by the AIEC and Clay Electric Cooperative.

    Heard a report by Line Clearance Foreman Eric Moyer, who recently attended AIEC training that covered tree climbing and roping techniques, as well as tree clearing and safety issues.

    Approved the minutes of the regular meeting held May 23, 2016 as amended, to reflect Trustee Herman as present and Trustee Smith as absent.

    Accepted 12 new members for service. 

    Canceled 3 members no longer receiving service.

    Approved a list of work orders in the amount of $35,389.95.

    Approved the disbursement list for May, 2016.

    Appointed Kevin Logan as AIEC Director, and Richard Rudolphi as Alternate Director.

    Approved Billing invoice submitted by Attorney Pearce.

    Approved Policies 1000-1, 1000-2, 1000-3, 1000-4, 1000-6, 1000-13, 1000-15, 1000-16, 1000-21, 1000-22, 1000-31, and 1000-32 as revised to incorporate rate changes which had previously been approved at prior meeting.

    Reviewed NRECA memo informing of CEO transition and other updates and activities involving the Association.

    Heard a report from Gen. Mgr. VanHoose as to recent CFC Forum that he attended.

    Reviewed SIPC Report by CEO Don Gulley.

    Heard a report from Trustee Logan as to the recent AIEC Meeting including the Executive Summary.

    Heard a report by Trustee Herman concerning the recent SIPC Board meeting specifically financial information, and an update as to Prairie State. Heard a report by Trustee Smith as to his committee discussing inventory as to fuels. Heard a report by Gen. Mgr. VanHoose as to the existence and impact of Multi-value projects, which CEO Don Gulley will address with FERC. 

    Heard a financial report by Gen. Mgr. VanHoose as to the following;

    Reviewed Form 7/Operations Report

    Reviewed May cash flow report.

    Reviewed SIPC May power bill.

    Reviewed May power factor.

    Reviewed May power cost adder.

    Reviewed US Bank May Credit Card statements.

    Reviewed Financial Trend Analysis for May.

    Heard Managers report by Gen. Mgr. VanHoose as follows:

    Approved entering into Executive Session for the purpose of discussing personnel.

    Approved entering into Open Session.

    Heard a safety report and Reviewed Federated Safety Inspection submitted by Kevin Inman.

    Heard a report on recent Safety Trainings including Forklift Training, Flagger Training, Safety Committee Meeting, Rubber Glove Training, weekly Monday Morning Safety Meetings, and attendance record for the CECI Training and Safety Meeting held June 20, 2016.

    Heard a report as to unpaid State of Illinois accounts totaling $2,823.06.

    Reviewed CRC Utilization report addressing member calls received and answered.

    Heard a report as to a recent solar ad in Illinois Country Living (ICL) magazine.

    Informed a Cyber Security Policy is now in effect with Federated Rural Electric Insurance.

    Informed of a recent Board Member election policy at a neighboring Cooperative.

    Informed of a contact for Farm Energy Audits.

    Informed of an upcoming Chamber of Commerce meet and greet to be held at CECI headquarters.

    Thereafter said Managers Report was Approved.

    Reviewed thank you notes from Youth Tour Participants Justice Robey, Sam Larch, and Chyanne Plumb.

    Discussed possible Christmas Party locations.