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Minutes of Board of Trustees Meeting

Regular meeting March 28, 2016

Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper and Greg Smith. Also present were Executive Vice President/General Manager Ed VanHoose, and Cooperative Attorney Melanie Pearce. The invocation was given by Neil Gould. Absent was Frank Herman

    Approved the agenda as presented and amended by Gen. Mgr. VanHoose.

    Approved the minutes of the regular meeting held February 22, 2016 as amended to reflect the absence of Danny Schnepper.

    Accepted 10 new members for service. 

    Canceled 4 members no longer receiving service.

    Reviewed and Approved work orders in the amount of $27,277.68 for the month of February 2016.

    Accepted the disbursement list for February, 2016.

    Discussed possible attendees to the ACES conference.

    Approved Attorney attendance of NRECA Legal Seminar 2016.

    Reviewed agenda for the upcoming NRECA Legislative Conference.

    Heard a report by Trustee Smith concerning the recent SIPC Board meeting specifically financial information, Inventory as to fuels, and environmental regulations. Reviewed Prairie State Energy “Operations Update”.

    Heard a report by Trustee Logan, as to the recent AIEC Meeting, specifically financials, new AIEC General Counsel, announcement of safety awards, NRECA Director report, including the CEO search, FEMA reform, IT updates, and Youth Day & Youth Tour updates.

    Heard a report by Gen. Mgr. VanHoose as to FEMA denial of claims of Illinois flooding in late December early January storms. Informed several Iowa Cooperatives received awards from FEMA following reconsideration after denial of claims related to ice/winter storm damage from 2013.

    Heard a report by Trustee Rudolphi on recent NRECA Board Training on “Financial Decision Making”.

Informed by Gen. Mgr. VanHoose of follow up with roof repair and other building issues.

    Heard a report by Gen. Mgr. VanHoose as to the following;

    Reviewed Form 7/Operations Report, with a report as to a recent incident involving a motor vehicle accident resulting in damage to Cooperative property, and the driver was uninsured.

    Reviewed February cash flow report.

    Reviewed SIPC February power bill.

    Reviewed February power factor.

    Reviewed February power cost adder.

    Reviewed CFC Annual Benefits of Ownership Statement.

    Reviewed Federated Rural Electric Insurance Member Equity Notice.

    Reviewed SEDC Member Patronage Capital Notice of Allocation.

    Reviewed US Bank February Credit Card statement.

    Approved entering into Executive Session for the purpose of discussing personnel.

    Approved entering into Open Session.

    Heard a report by Gen. Mgr. VanHoose as to damage incurred during February 2016 storm, including extent of damage, Facebook insights, and Thank You notes. Informed many members presented support and even food to CECI employees during the outage repairs. Gen. Mgr. VanHoose expressed deep appreciation to all the members on behalf of CECI and its employees.

    Heard a safety report by Gen. Mgr. VanHoose as to the March 21, 2016 safety meeting and a March 15, 2016 Crew Evaluation visit.

    Heard a report by Gen. Mgr. VanHoose regarding Network Threats including viruses blocked, intrusions prevented, and malware blocked. Mr. VanHoose then cautioned the Board members to avoid clicking links in e-mail and advises that measures are in place at CECI, and that he emphasizes with staff the reality of virtual threats to the Network. 

    Informed by Gen. Mgr. VanHoose that CECI had received notification as to SEDC DROWN Security Vulnerability.

    Informed by Gen. Mgr. VanHoose that the State of Illinois is behind on payment of their electric bills with CECI in the amount of $2,300.00 as of March 22, 2016

    Reviewed new CEO Orientation program recently attended by Gen. Mgr. VanHoose. Informed that the substance of many by-laws would be more appropriately addressed in policies, which will require by-law changes.

    Reviewed March CFC Article, “CFC Solutions News Bulletin”.

    Reviewed Federated Lightning damage claim.

    Reviewed proposed legislation, drafted by the Recyclable Metals Task Force, which would amend the Criminal Code to create the offense of theft of recyclable metal as contained in HB5521.

    Thereafter Approved Managers report as presented.

    Reminded of upcoming SIPC Annual Meeting.