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Minutes of Board of Trustees Meeting

Regular meeting January 25, 2016

Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper and Greg Smith. Also present were Executive Vice President/General Manager Ed VanHoose, and Cooperative Attorney Melanie Pearce. The invocation was given by Bob Pierson. 

    Approved the agenda as presented and amended by Gen. Mgr. VanHoose.

    Approved the minutes of the regular meeting held December 21, 2015. 

    Accepted 9 new members for service. 

    Canceled 27 members no longer receiving service.

    Reviewed and Approved work orders in the amount of $22,670.51 for the month of December 2015.

    Adopted the Form Directors Expense Sheet.

    Reviewed and Approved abstention from submission of candidate for serving on CoBank Board

    Heard a report by Gen. Mgr. VanHoose relating to five-year averages and yearly growth rate.

    Reviewed and Approved the 2016 proposed budget as presented.

    Informed by Gen. Mgr. VanHoose that a rate increase will most likely be included in the 2017 Budget. Discussion of the same followed.

    Reminded of the upcoming NRECA Annual Meeting.

    Reviewed legislative and administrative updates from NRECA.

    Heard a report by Trustee Logan, as to the recent AIEC Meeting, specifically financials, safety and training, Director Gold Program, Bolivia project, a presentation by the Indiana Electric Cooperatives, Co-op Attorney’s function ,dues and services to Rock Energy, FEMA policies, political updates, Touchstone Energy by-law changes, nomination and election of board members, and the upcoming AIEC Meeting.

    Reviewed Recyclable Metal Purchase Registration Law, including creation of a Task Force, with Gen. Mgr. VanHoose being appointed as the Electric Cooperative Representative of said Task Force.

    Heard a report by Trustee Herman concerning the recent SIPC Board meeting specifically financial information, construction projects, system outages, compliance and regulatory issues, power production and fuels, and environmental issues

    Reviewed “Prairie State Energy Campus December 2015 Review.”

    Reviewed 2015 “End of Year SIPC Patronage Capital Allocation.”

    Discussed and Appointed Kevin Logan as Nominating Representative, and Ed VanHoose as Alternate for SIPC Annual Meeting.

    Heard a report by Danny Schnepper regarding the NRECA Course # 2620 Board Operations and Process program, attended by several CECI Board Members.

    Reviewed letter from London Witte Group, and Discussed best practice for retaining an auditing firm.

    Heard a report by Gen. Mgr. VanHoose as to the following;

Reviewed Form 7/Operations Report.

Reviewed cash flow report.

Reviewed SIPC power bill.

Reviewed power factor.

Reviewed power cost adder.

    Approved entering into Executive Session for the purpose of discussing personnel.

    Approved entering into Open Session.

    Heard a report by Gen. Mgr. VanHoose as to Corn Belt Energy Emergency Work Plan Activation request for personnel and equipment, where 3 linemen went to help for 3 days after an ice storm in the Bloomington area. Thank you letter was received from Corn Belt, and an invoice from CECI to Corn Belt Energy was Reviewed, for providing the service to them.

    Heard a report by Gen. Mgr. VanHoose as to an update on outage reporting through CRC and the 800 number. Gen. Mgr. VanHoose is advising members to call 800-582-9012 after business hours, to report outages, for faster service and less busy signals. 

    Heard a report by Gen. Mgr. VanHoose regarding the following; after hours fee and it’s resolution, repairs on phone system damaged by a 2015 lightning storm, Safety Meeting of January 18th, 2016, Reviewed newly enacted Domestic Violence Law Victims.

    Reviewed new Procurement Standards instituted by FEMA.

    Reviewed new Ameren Residential Rate.

    Reviewed selection process for Youth Tour.

    Reviewed Egyptian Electric Board Orientation packet. Gen. Mgr. VanHoose advises that CECI create a similar packet to disburse to interested persons outlining the extent of Board duties, and to increase transparency to Members

    Thereafter Approved Managers report as presented.

    Approved the retirement of Capital Credits to the estate of one deceased Member, pursuant to Cooperative Policy.

    Reviewed 2 Liability Insurance Certificates. 

    Adjournment.