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Minutes of Board of Trustees Meeting

Regular meeting July 27, 2015

Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper and Greg Smith. Also present were Executive Vice President/General Manager Ed VanHoose, Cooperative Attorney Melanie Pearce, Member Services Director Doug Hockman, and Operations Manager Luke Johnson. The invocation was given by Kevin Logan.

    Approved the agenda as amended by Gen. Mgr. VanHoose.

    Approved the Mission Statement drafted in Strategic Planning Meeting as follows: “To provide reliable, safe, and exceptional service to our member owners”.

    Approved the minutes of the regular meeting held June 22, 2015. 

    Reviewed and Approved work orders, 

    Heard a report by Luke Johnson as to the same in the amount of $37,386.71 for the month of June 2015. 

    Accepted 15 new members for service. 

    Canceled 2 members no longer receiving service.

    Accepted the disbursement list for the month of June 2015.

    Heard a report by Attorney Pearce as to NRECA Legal Seminar she attended.

    Reviewed a report of an Illinois ACRE publication by Trustee Logan.

    Heard a report by Trustee Herman concerning the recent SIPC Board meeting specifically financial information, Strategic Planning Meeting, and possible prospect for wholesale power contract. Reviewed SIPC “Administration and Finance Department Summary” for June 2015.

    Heard a report by Trustee Logan, on behalf of the Purchasing Committee, and recommended the budgeted item of the purchase of a John Deere compact tractor from McLean Implement of Flora. Said recommendation was approved.

    Heard a report by Trustee Smith, on behalf of the Building and Grounds Committee, the issue of replacement or repair of the current Clay Electric Office Building. No recommendations for Board action were made; the committee will continue to meet to discuss and investigate the issue.

    Approved entering into Executive Session for the purpose of Union Negotiations. Doug Hockman and Luke Johnson left the room.

    Approved concluding Executive Session. 

    Approved Union Contract as presented.

    Hockman and Johnson returned to the meeting.

    Heard a report by Gen. Mgr. VanHoose as to the following;

    Disbursed new credit cards to Board Members

    Reviewed Form 7/Operations Report.

    Reviewed cash flow report.

    Reviewed financial trend analysis.

    Reviewed SIPC power bill.

    Reviewed power factor.

    Reviewed power cost adder.

    Heard a report by Luke Johnson, as to recent safety meeting, topic being recent accidents at neighboring utilities, including one fatality.

    Heard a report by Luke Johnson as to transformer kVa charges. Discussed options and Approved revisions to policies to reflect either demand or kVa charges.

    Report concerning Irrigation Rate, Reviewed and Approved the Irrigation Rate as presented.

    Thereafter Approved Managers report.

    Reminded of upcoming Clay Electric Cooperative Annual Meeting of Members on August 27, 2015. 

    Heard and Approved a report by Doug Hockman concerning a Joint Pole Use agreement between Clay Electric Cooperative, Clay County Water, and the City of Flora to install a meter reading repeater on a utility pole belonging to the City of Flora.

    Reviewed a Certificate of Liability Insurance for Windstream Services, LLC.

    Reviewed a Thank You note from Parker Moses for sponsoring his participation with the AIEC Youth Tour.

    Heard an update on the lightning damage to CECI electronic equipment.

    Adjournment.