Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper and Greg Smith. Also present were Executive Vice President/General Manager Ed VanHoose, Operations Manager Luke Johnson, Cooperative Attorney Melanie Pearce, Cooperative Building Solutions personnel Gary Hobson, Max Ott, and Tim Masa. The invocation was given by Danny Schnepper.
Approved the agenda as presented and amended by Gen. Mgr. VanHoose.
Heard a presentation by Cooperative Building Solutions personnel concerning the possibility of a new office building for Clay Electric Cooperative. They then left the meeting.
Discussed Facility Planning Study as presented, Informed by Gen. Mgr. VanHoose the option of exploring alternative cost estimates.
Approved the minutes of the regular meeting held June 27, 2016 as amended, to reflect a correction in paragraph 7 striking the word Approved and inserting the word Reviewed.
Accepted 15 new members for service.
Canceled 12 members no longer receiving service.
Approved a list of work orders in the amount of $35,700.33.
Approved the disbursement list for June, 2016.
Heard a report by Luke Johnson concerning Policy # 900-1 Service to Mobile Homes.
Approved Gen. Mgr. VanHoose recommendation to amend Policy # 900-1 as presented.
Heard a report by Gen. Mgr. VanHoose concerning the new NRECA CEO Jim Matheson.
Appointed Frank Herman as Voting Delegate, and Bob Pierson as Alternate to the NRECA Region V Meeting.
Heard and Reviewed the “Summary of CFC Long-Term Loan Portfolio” presented by Gen. Mgr. VanHoose.
Heard a report by Trustee Herman concerning the recent SIPC Board meeting specifically Monthly Highlights. Informed by Gen. Mgr. VanHoose as to discussions regarding “Coincidental Peak” Billing and the impact such a change would have to CECI.
Reviewed “Prairie State Energy Campus June 2016 Review”
Discussed assistance by CECI as requested by AIEC for Live Auction.
Reviewed “Illinois ACRE Spotlight: July 2016.”
Discussed invitation to attend upcoming David Reis Outing and Dinner.
Heard a financial report by Gen. Mgr. VanHoose as to the following;
a. Reviewed Form 7/Operations Report
b. Reviewed June cash flow report.
c. Reviewed SIPC June power bill.
d. Reviewed June power factor.
e. Reviewed June switching report.
f. Reviewed June power cost adder.
g. Reviewed US Bank June Credit Card statements.
h. Approved Write-offs for July. Also discussed a members account that was resolved without an actual loss.
Approved entering into Executive Session for the purpose of discussing Personnel.
Approved entering into Open Session.
Heard and Accepted a report by Cooperative Attorney Melanie Pearce concerning NRECA Legal Seminar 56.
Heard Managers report by Gen. Mgr. VanHoose as follows:
a. Heard a safety report discussing all items of topic through the month of July 2016.
b. Heard a report on recent Monthly Safety Meeting.
c. Heard a report as to inquiry to Federated RE Insurance regarding liability on equipment use.
d. Reviewed CECI Facebook post addressing “Pokemon GO” game advising public to stay away from Electrical Energized Equipment specifically electrical substations while playing said game.
e. Heard a report as to unpaid State of Illinois accounts, specifically that a budget has been approved and balances will be addressed.
f. Heard a report concerning the replacement of the Iola Substation Power Transformer and insurance payout including labor and expenses. Approved the purchase of the recommended 5,000 KVa rebuilt power transformer.
g. Heard a report concerning Industry discussions on Solar/Net Metering Policies in the interest of fairness in allocating costs among the Membership.
h. Heard a report as to FEMA ruling of 6/8/16 whereby the Office of the Inspector General sanctioned an inappropriate procurement involving an Oklahoma Cooperative.
i. Heard a report as to the Department of Labor Overtime Rules.
j. Approved entering into Executive Session for the purpose of discussing Personnel.
k. Approved entering into Open Session.
l. Heard a report as to the USDA-RESP, United States Department of Agriculture-Rural Energy Savings Program.
m. Informed of upcoming Flora Chamber of Commerce Business After Hours Event that will be held at the Cooperative Headquarters.
n. Heard a report as to a phishing attempt, a cybersecurity issue; an example of the same demonstrated to the Board.
Thereafter said Managers Report was Approved.
Reviewed a Thank You card from Alvena Hildebrand expressing gratefulness for service following a power outage.
Approved the retirement of Capital Credits to estate of one deceased Member pursuant to Cooperative Policy.
Reviewed Liability Insurance Certificates of MVMA Electric Co., Inc. and Windstream Services, LLC.