The regular meeting of the Board of Trustees of Clay Electric Cooperative, Inc. (CECI) was held at the Clay Electric Cooperative Headquarters, Flora, Ill., beginning at 3:30 p.m. on Monday, Feb. 26, 2024.
Trustees present were Bob Pierson, Neil Gould, Bill Croy, Frank Herman, Frank Czyzewski, Richard Rudolphi and Evan Smith. Also present were Matt Conklin, CEO, and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof. Kevin Logan and Josh Schnepper were present via conference call. Special guest was Brian Stagan of CFC.
The invocation was given by Neil Gould and was followed by the Pledge of Allegiance.
The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
APPROVED, the Suggested Agenda.
APPROVED, the Consent Agenda including the following:
- APPROVED, the prior meeting minutes;
- APPROVED, the 2023 Organizational Minutes;
- APPROVED, the Banking Resolution;
- APPROVED, the Banking Secretary Certificate;
- APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.
REVIEWED, the Consent Agenda including the following:
- REVIEWED, the Work Orders;
- REVIEWED, the Disbursements;
- REVIEWED, the Credit Card Statements;
- REVIEWED, the Attorney Retainer;
- REVIEWED, the Account Summary Report.
APPROVED, the retirement of capital credits for the accounts requesting retirement.
HEARD, a report from Brian Stagen regarding CFC and financial status of cooperative. At 4 p.m. Brian Stagen left the meeting.
REVIEWED and APPROVED, new Policy 800-22 regarding Social Media and Policy 800-23 regarding Active Shooter.
REVIEWED and APPROVED, Policy 1000-3, 1000-21 and 800-8.
WERE UPDATED, on Federated Workers compensation MOD. DISCUSSED, rewarding the staff with a luncheon.
HEARD, an NRECA Energy Update.
HEARD, a report by Bob Pierson regarding SIPC as well as notice of the SIPC Annual Meeting to be held March 28, 2024.
HEARD, a report by Matt Conklin and Kevin Logan regarding the AIEC board meeting and House Bill 5021.
REVIEWED, the AIEC Director and voting delegate paperwork.
DISCUSSED, upcoming Board Training and the NRECA Annual Meeting, Lobby Day and Legislative Conference.
HEARD and APPROVED, a financial report by Matt Conklin as to the following:
- CFC Quarterly Loan Payment;
- Monthly Reconciliation;
- SIPC Power Delivered in January 2024;
- January 2024 Cash Flow;
- Line Loss;
- January 2024 Form 7;
- January 2024 Balance Sheet;
- Line of Credit.
HEARD, the Manager’s Report on Safety.
REVIEWED, Monday Morning Safety meeting held Feb. 26, 2024.
REVIEWED, the Cybersecurity Report.
HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:
- Gold Certification of Directors;
- Listing truck for sale;
- REDLF Loans;
- Operations Report;
- Communications Report;
- Upcoming meetings.
RECOGNIZED, Frank Czyzewski, Bill Croy, Frank Herman and Richard Rudolphi for obtaining Gold Certification for Directors.
DISCUSSED, listing old tree truck with Purple Wave.
DISCUSSED, the REDLG Loan with the Fire District and REVIEWED, Policy 500-2 regarding REDLG loans.
REVIEWED, the Operations Report.
REVIEWED, the Communications Report.
WERE REMINDED, of upcoming meetings on March 25, 2024 and April 22, 2024 at either 3:30 or 7 p.m. and May 28, 2024 at 7 p.m. (moved to Tuesday due to the holiday) and June 24, 2024 at 7 p.m. and the Annual Meeting at Oil Belt on Aug. 22, 2024.
REVIEWED, a thank you card from Karen Forth.
There being no further business to come before the Board, said meeting was declared adjourned at 5:25 p.m.