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Minutes of Board of Trustees Meeting Regular meeting November 27, 2017

The regular monthly meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the principal office of the Cooperative, R.F.D., in Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, November 27, 2017.

Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper, and Greg Smith. Also present were: Ed VanHoose Executive V.P. General Manager, Tyra Cycholl, CECI Attorney, Doug Hockman, and Luke Johnson, CECI employees. The meeting was opened by Richard Rudolphi, who presided and Greg Smith, Secretary, acted as secretary thereof.

The invocation was given by Danny Schnepper.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without ­dissenting vote of abstention unless otherwise stated]:

Heard a report on the Rural Economic Developers Association meeting attended by Doug Hockman. After the report Hockman left the meeting.

Approved the November suggested agenda as amended moving items 30 & 31 to the beginning of the meeting.

Heard a report by Trustee Czyzewski and the Building Committee regarding the new ­building and the asbestos report of the old office building.

Approved the consent agenda as presented including the following:

Approved, the minutes of the Regular Board meeting held on October 23, 2017.

Reviewed, that the Board of Trustees hereby: (a) approve and admit to membership those 11 ­applicants connected for service since the last such review by the board, and (b) cancel those 16 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

Approved, the list of work orders in the amount of $69,764.92.

Reviwed the checklist for the month of October 2017.

Approved the October Credit Card Statements.

Reviewed the October Attorney Retainer.

Approved voting by proxy for the SEDC Annual Meeting.

Reviewed the proposed 2018 Budget. The 2018 Budget will be presented at the December Board Meeting.

Reviewed Annual fuel bids. Approved the low bid submitted by South Central FS.

Heard a report by Luke Johnson regarding the pole storage racks. Reviewed bids that were submitted. Johnson then left the meeting.

Reviewed correspondence from NRECA regarding assistance in Puerto Rico.

Discussed NRECA Annual Meeting plans.

Informed that the CFC Quarterly Loan Payment was made.

Reviewed the CFC Return Payment.

Reviewed the CFC Credit Card Rebate.

Informed that the CFC Line of Credit is open for the new building project. Reviewed the Revolving Line of Credit Agreement.

Heard a report regarding the CFC Integrity Fund Balances.

Heard a report on the recent SIPC meeting by Trustee Herman.

Heard a report by Gen. Mgr. VanHoose on the Prairie State Energy Campus.

Heard a report by Kevin Logan on the recent AIEC meeting.

Reviewed the AIEC correspondence regarding LIHEAP and Prepay Billing.

Reviewed the AIEC Legislative Update.

Informed of the United Utility Supply rebate.

Heard a financial report by Manager VanHoose as to the following:

a. October 2017 Form 7

b. October 2017 Cash Flow;

c. SIPC Power Delivered in October 2017 dated November 7, 2017

October 2017 Power Factor.

October 2017 Power Cost Adder

October Line Loss.

Heard a General Safety Report for October 2017.

Reviewed Monday ­morning safety meeting sheet dated November 13, 2017.

Heard and Approved a report by Manager VanHoose as to the following:

a. CoBank Line of Credit

b. Vermont Electric restoration assistance

c. 2017 Capital Credit Retirement letters

d. Union addendum of Part Time Service Representative

e. Oil Belt Christian Service Camp sound upgrade

f. AIEC Regulatory update

g. Tri County Solar member

h. IPA Renewable portfolio statement

i. State of Illinois delinquent billing

j. Upcoming meetings

Reviewed Thank You card from; Vermont Electric Cooperative.

Heard a report by Gen. Mgr. VanHoose regarding the retirement of Capital Credits to the estate of 1 deceased Member. Approved the retirement pursuant to Cooperative Policy.

Reviewed one liability insurance certificate.