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Minutes of Board of Trustees Meeting Regular Meeting March 27, 2018

The regular monthly meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the principal office of the Cooperative, R.F.D., in Flora, Illinois beginning at 12:30 o’clock p.m. on Monday, March 27, 2018.

Trustees present were:  Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper, and Greg Smith. Also present were:  Ed VanHoose Executive V.P. General Manager, Tyra Cycholl, CECI Attorney, Luke Johnson, and Doug Hockman, CECI Employees, and Darren Bailey.

The meeting was opened by Richard Rudolphi, who presided and Greg Smith, Secretary, acted as ­secretary thereof.

Darren Bailey addressed the Board regarding his recent election as a ­candidate for State Representative in the 109th District. Thereafter Bailey left the meeting.

The invocation was given by Frank Herman.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

Approved the Suggested Agenda as presented, with the addition of the IRS allowable mileage change, and adding an employee to a bank account.

Approved the consent agenda as presented including the following:

Approved the February 5, 2018 minutes.

Reviewed, that the Board of Trustees hereby: (a) approve and admit to membership those 7 ­applicants connected for service since the last such review by the board, and (b) cancel those 16 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

Approved, the list of work orders in the amount of $108,929.20.

Reviewed the February Attorney Retainer.

Approved the February Disbursements.

Reviewed the Federated update.

Reviewed the ACRE newsletter.

Reviewed the CFC Annual Benefits of Ownership.

Reviewed and Discussed the 2017 Financial Audit together with the Audit Recommendations.

Approved the 2017 Financial Audit.

Reviewed the Workers Compensation Audit.

Approved the request to add Jamie Myers to a bank account to do electronic transactions.

Approved the change in the ­allowable IRS mileage rate. This is defined in Policy 800-4 so it will not need to be approved in the future.

Approved Ed VanHoose as CRC Delegate.

Heard a report by Gen. Mgr. VanHoose regarding the retirement of Capital Credits to the estate of 2 deceased Members. Approved the retirement of those Capital Credits pursuant to Cooperative Policy.

After Discussion and Visual Inspection of the back ­parking, driveway area, and pole yard, Approved the low bid as presented for improvements.

Updated on a transformer issue, Tyra Cycholl, Luke Johnson, and Ed VanHoose to follow up.

Reviewed and Discussed the by-law revisions that will be presented to the membership at the 2018 Annual Meeting.

Advised of the NRECA Cyber Alert.

Updated on the 2019 NRECA Annual Meeting.

Heard a report on the recent SIPC meeting by Trustee Herman.

Reviewed the Prairie State February Review.

Reviewed the SIPC Annual Meeting Notice.

Heard a report by Kevin Logan on the recent AIEC meeting.

Reviewed the Illinois Legislative Update.

Informed of the 2018 Illinois Primary Results.

Informed and Reviewed the final building plans for the new CECI headquarters.

Approved the final building plans with the discussed changes and taking the new building plans out for bids.

Approved Frontier Communications pole move charges, contingent upon the bids for the new building being acceptable.

REVIEWED and DISCUSSED the Railroad Permit and Invoice.

APPROVED entering into ­negotiations to purchase property to the west of the building.

REVIEWED the NRECA 2640 class

HEARD a financial report by Manager VanHoose as to the following:

a. February 2017 Form 7

b. February 2018 Cash Flow

d. SIPC Power Delivered in February 2018 dated March 7, 2018

February 2018 Power Factor

February 2018 Power Cost Adder

February 2018 Line Loss

Monthly Reconciliation

Account Summary Report

Heard a General Safety Report by Luke Johnson for March 2018.

Reviewed Monday morning safety meeting sheet dated March 19, 2018.

Informed of the March 14, 2018 Safety Committee meeting and attendees.

Informed that Luke Johnson attended the recent MYPI class to inform first responders of electrical safety.

Heard and Approved a report by Manager VanHoose as to the following:

a. Clay County Sheriff request.

b. NRECA Cyber MAG

c. ICC NextGrid Workgroup

d. AIEC Manger’s Solar Call

e. Clay County WaterWork Order Review Correction and Engineering Certification

f. Farm Credit Illinois Newsletter

g. Telamon Letter

h. Upcoming meetings

Adjourned