Minutes of Board of Trustees Meeting Regular meeting January 29, 2018
The regular monthly meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the principal office of the cooperative, R.F.D., in Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, January 29, 2018.
Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper, and Greg Smith. Also present were: Ed VanHoose Executive V.P. General Manager, and Tyra Cycholl, CECI Attorney.
The meeting was opened by Richard Rudolphi, who presided and Greg Smith, Secretary, acted as secretary thereof.
The invocation was given by Bob Pierson.
The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
Approved the January suggested agenda as presented.
Approved removing the minutes from the consent agenda.
Approved the consent agenda as presented including the following:
Reviewed, that the Board of Trustees hereby: (a) approve and admit to membership those eight applicants connected for service since the last such review by the board, and (b) cancel those 20 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.
Approved, the list of work orders in the amount of $46,461.70.
Reviewed the checklist for the month of December 2017.
Approved the December Credit Card Statements.
Reviewed the December Attorney Retainer.
Reviewed the Federated December update.
Reviewed the Annual Workers Compensation Premiums.
Discussed and Approved the December 2017 Regular Board Meeting Minutes.
Approved Kevin Logan as Voting Delegate and Bob Pierson as Alternate for the CFC Annual Meeting.
Approved Richard Rudolphi, Greg Smith, and Frank Herman as the SIPC Representatives, and Kevin Logan to nominate Board Members for Clay.
Approved one Purchase Power Agreement in the form as presented.
Approved the IDOR opt out correspondence.
Approved the CFC Forward Rate Lock.
Discussed the Depreciable items.
Approved entering into executive session.
Approved entering back into regular session.
Approved writing off in 2017 the depreciable items presented as Existing Building, EPA Compliance and Tools, which we no longer possess.
Informed of the NRECA Annual Meeting Notice.
Heard a report on the recent SIPC meeting by Trustee Herman.
Reviewed the Prairie State Year End Review.
Heard a report by Kevin Logan on the recent AIEC meeting. Discussed the building project at AIEC and Clay’s willingness to help fund the project.
Reviewed correspondence from AIEC legal counsel Bradley Rightnowar regarding the objection filed by ComEd.
Discussed the AIEC Statewide survey. Approved not participating in that survey with one abstention. Discussed CECI doing its own survey on Facebook or with Survey Monkey.
Discussed the New Building Design and Logistics.
Informed of upcoming NRECA Board Training Opportunities.
Heard a financial report by Manager VanHoose as to the following:
a. December 2017 Form 7
b. December 2017 Cash Flow;
c. SIPC Power Delivered in December 2017 dated January 8, 2018
December 2017 Power Factor.
December 2017 Power Cost Adder
December 2017 Line Loss.
Heard a General Safety Report by Gen. Mgr. VanHoose for January 2018.
Reviewed Monday morning safety meeting sheet dated January 22, 2018.
Heard and Approved a report by Manager VanHoose as to the following:
a. SEDC New Servers
b. Workers Compensation Premiums
c. REDLG loan for HSFPD
d. Auditor Letter of Engagement
e. 2017 SIPC Capital Credit Allocation
f. Upcoming meetings
Heard a report by Gen. Mgr. VanHoose regarding the retirement of Capital Credits to the estate of one deceased Member. Approved the retirement pursuant to Cooperative Policy.
Reviewed one liability insurance certificate.