Minutes of Board of Trustees Meeting Regular meeting January 2, 2018
The regular monthly meeting of the Board of Trustees of Clay Electric Cooperative, Inc. (CECI) was held at the principal office of the Cooperative, R.F.D., in Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, January 2, 2018.
Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper, and Greg Smith. Also present were: Ed VanHoose Executive V.P. General Manager, Tyra Cycholl, CECI Attorney, Luke Johnson, and Jamie Myers CECI employees. The meeting was opened by Richard Rudolphi, who presided and Greg Smith, Secretary, acted as secretary thereof.
The invocation was given by Frank Czyzewski.
The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
Were Introduced to Jamie Myers, new Part time Service Representative at CECI. Mrs. Myers then left the meeting.
Approved the December suggested agenda as presented.
Approved the consent agenda as presented including the following:
Approved, the minutes of the Regular Board meeting held on November 27, 2017.
Reviewed, that the Board of Trustees hereby: (a) approve and admit to membership those 15 applicants connected for service since the last such review by the board, and (b) cancel those 11 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.
Approved, the list of work orders in the amount of $56,445.81.
Reviewed the checklist for the month of November 2017.
Approved the November Credit Card Statements.
Reviewed the November Attorney Retainer.
Reviewed the NRCO Quarterly newsletter.
Reviewed the CFC Report.
Approved December write-offs in the amount of $1,120.97.
Approved Richard Rudolphi as Voting Delegate for NRECA Annual Meeting.
Approved Ed VanHoose as Voting Delegate and Bill Croy as Alternate for NRTC Annual Meeting.
Heard a report by Luke Johnson regarding year end operations. Johnson then left the meeting. Reviewed and Discussed 2018 Capital Credit Retirements.
Reviewed and Discussed 2018 five-year actuals.
Reviewed and Discussed 2018 Capital items.
Reviewed and Discussed 2018 Sources of Revenue.
Reviewed and Discussed Statewide Fixed Charges.
Reviewed and Discussed 2018 Budget Rate Increases.
Discussed and Approved the 2018 Budget.
Reviewed the NRECA Executive News Brief.
Reviewed the Federated Rural Insurance Litigation Report and changes to procedures as outlined in the Report.
Reviewed the Federated Member Update for November 2017.
Reviewed the Federated Member Equity Account Statement.
Reviewed SIPC notice of rate adjustment.
Heard a report on the recent SIPC meeting by Trustee Herman.
Reviewed the letter from George Obernagel regarding the open SIPC Secretary/Treasurer position.
Heard a report by Kevin Logan on the recent AIEC meeting.
Informed that the new Vice President of Regulatory Compliance at the AIEC is John C. Teimeyer.
Reviewed correspondence from AIEC legal counsel Bradley Rightnowar regarding Long-Term Renewable Resources Procurement Plan, as well as the objection filed by ComEd.
Reviewed the new building drawings.
Operations Manager, Luke Johnson re-entered the meeting. He Informed the board that a landowner had not signed an easement for a line build across his property at this time. He will continue to have discussions to get an easement. Johnson then left the meeting.
Heard a financial report by Manager VanHoose as to the following:
a. November 2017 Form 7
b. November 2017 Cash Flow;
c. SIPC Power Delivered in November 2017 dated December 7, 2017
November 2017 Power Factor.
November 2017 Power Cost Adder
November Line Loss.
Heard a General Safety Report for December 2017.
Reviewed Monday morning safety meeting sheet dated December 18, 2017.
Heard and Approved a report by Manager VanHoose as to the following:
a. Interruptible Rates discontinuation
b. Christmas to Foster Children
c. CECI Bookkeeper Carrie Goldstein in RE Magazine
d. Capital Credit error
e. AIEC Manger’s Meeting
f. Renewable Tax
g. Menard Resolution regarding Renewable Tax
h. Copper theft
i. FEMA Mutual Aid Rates
j. Upcoming meetings
Heard a report by Gen. Mgr. VanHoose regarding the retirement of Capital Credits to the estate of 1 deceased Member. Approved the retirement pursuant to Cooperative Policy.
Reviewed three liability insurance certificates.